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| Human Resources/Admin Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Human Resource, | Type | Full Time |
| Post Date | 2022-01-11 | Close Date | 2022-01-06 |
| Vacancy No | 23518 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 12 months (Extendable) |
| Education | Bachelor Degree | Experience | 2-3 years relevant |
| Organization | Opportunities for you | Salary | Grade (F) Step (1-3) NTA Salary Scale |
About Company
About IRC (International Rescue Committee): The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 9 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 500 staff.
Job Description
HR Part:
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails and pouches.
- Responsible for arranging orientation to newly hired employees.
- Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails.
- Responsible for the office notice boards, positing of information, clearing old information, proper arrangement.
- Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement.
- Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist.
- Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days.
- Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office.
- Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul.
- Responsible for keeping update all personnel files.
- Responsible for receiving field offices request and processing those requests.
- Responsible for updating HRIS database and all other HR related tracking forms.
- Carries out other duties as assigned by your supervisor
Admin Part:
- Responsible for stationery stock in the base ensuring stock card is up to date and replenishing in time
- To closely work with different departments for their monthly or bi-monthly stationery requests and make PR for SC to procure needed quantity if stationery, printer tonner and relevant
- To maintain up to date lease status, and lease agreement of all rental properties and communicate with Kabul administration unit
- To ensure in time payment of electricity and other facility bills and records are maintained
- To ensure offices cleanliness on cleaners duty roster and kitchen hygiene is well maintained
- To ensure proper plumbing, electric wires and other related things are well functional
- Manage the accommodation/guesthouse ensure bedsheets, blankets are clean and necessary items are inside.
- Coordinate with Security and Kabul for wavier of liability for non IRC guesthouse. Guests without Kabul written permission are not accommodated
- Other administrative activities
- Managing Mobile card distribution and clearance with finance
Job Requirement
- Proven experience in Personnel Management
- Excellent English and Dari/Pashtu
- Must have computer skills.
- Experience in working with international NGOs
- Good organizational and reporting skill
- Ability to work under pressure.
- Prior experience working in a multi-cultural environment is an added advantage.
- At least 14th graduate. Bachelor degree is preferable
- 2-3 years relevant experience
Submission Guideline
All qualified candidates are requested to open the given link and follow the instructions:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/23518?c=rescue
applications received without a given link and/or online system will be disqualified and removed from the entire process.
Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office – Kabul, Street No.3 Qala e Fathullah District 10, Beside the Fatima Mosque.