The Human Resources Assistant administers the day-to-day operations of the Human Resources department, to provide clear and organized staff management practices. He/she will be a focal point for all staff on HR issues under the guidance of the HR Manager, providing necessary support to all teams on required HR tasks. INTERSOS requires a dynamic person, eager to learn and to develop him/herself.

MAIN TASKS/DUTIES:

Support to HR Department

• Maintains basic general knowledge of HR policies and Afghan employment processes
• Participates in developing HR team objectives and plans
• Participates in HR Team Meetings as required

Staff Administration

• Ensures the accurate and timely administration of employee files, with archiving as required
• Scans documents using appropriate scanning equipment and software and verifies scanned documents' accuracy with source documents
• Prepare national staff contracts, Casual Labor contracts and amendments to contracts
• Monitors leave balances and sends monthly reminders
• Administers the monthly attendance sheet
• Ensures the regular and accurate update of the staff contact list (Excel)
• Ensures all HR data and personnel files are interred into the HR database (IMP – HR Management) and keep them up to date

Compensation and Benefits

• Ensures to prepare the monthly staff pay-slips and collect a copy of them duly signed by staff and PM
• Provides accurate and timely information to the HR Manager for monthly HR Matrix payroll

Recruitment and Onboarding

• Stores all required documents related to the recruitment process
• Ensures accurate record-keeping of recruitment vacancies activated.
• Tracks the recruitment mailbox and provides longlist to managers
• Coordinates required tests and interviews with managers and applicants
• Follows up with timely reference and background checking keeping managers updated on status
• Ensures New Starter checklist and Induction Schedule is completed and filed

Training and Development

• Assists with administration of Performance Review process by filing completed staff evaluations and reporting to HR Manager with status updates

Exit Processes

• Ensures effective exit interviews are in place and provide management with analysis and recommendations
• Performs exit interview with all departing employees
• Provide feedback to management on potential improvements realized through the exit interview process
• Provide certificate of end of services for all departing employees

General

• Any other task required for the smooth running of the HR department
• Protects the interests of employees and Intersos, in accordance with internal policies and Afghan Labor Law

Archive

• Organize archival records and develop classification systems to facilitate access to archival materials
• Provide reference services and assistance for users needing archival materials
• Prepare archival records, such as document descriptions, to allow easy access to information
• Authenticate and appraise historical documents and archival materials
• Create and maintain accessible, retrievable to HoM computer archives and databases
• Research and record the origins and historical significance of archival materials