Job Purpose:

The Data Entry Officer is responsible for the administration, organization, and entry of logistics data. This includes data on warehousing, stock management, distribution, and other relevant reports.

Note: Female applicants are highly encouraged to apply

Duties and Responsibilities:

• Gather daily data from Central and provincial offices.
• Record data into DMIS and Odoo databases, ensuring hard and soft copies are
  maintained.
• Follow up regularly with relevant provinces and FDPs for data collection, stock cards, and documentation requirements.
• Conduct daily, weekly, and monthly reconciliations with provinces and FDPs through DMIS and Odoo systems.
• Manage relevant warehouses, ensuring accurate records of commodities received and dispatched.
• Verify commodity shipment payments for provinces and reconcile them within DMIS and Odoo.
• Prepare transportation estimates for commodities in each relevant province.
• Physically count warehouse commodities and reconcile them with the database.
• Coordinate with FDP staff or other distribution center representatives to ensure timely submission of waybills, inspection reports, and other documents.
• Maintain a detailed filing system organized by shipment number.
• Reconcile commodity records with the supply chain and operations departments to ensure accurate distribution to beneficiaries.
• Prepare data analysis reports on commodity movements, wastage, and losses
  for the logistics director.
• Support a well-organized filing system (both digital and physical).
• Liaise with provincial teams on logistical issues related to commodities, including tracking wastage.
• Regularly back up system files following month-end processing.
• Collect data from district-level commodity staff.
• Maintain a register documenting any losses and damages incurred.
• Train FDP staff or representatives from other distribution centers on commodity tracking databases and data entry forms.
• Reconcile warehouse records with provincial/FDP records monthly.
• Conduct physical inventory at warehouses and distribution sites.
• Perform data analysis, including trend and forecast assessments.
• Perform any other duties assigned by the supervisor.