The role is responsible for effective implementation of fixed assets & inventory management within the unit. He/she is a key role and will be responsible for planning, managing, executing, monitor/controlling daily inventory and assets management activities to achieve productivity and quality standards. Ultimately the role is in charge of effective management of fixed assets, to ensure the integrity of the property control systems for fixed capital and non-capital assets and inventory management is in place as per the WAW policy and procedures.

Duties & Responsibilities:

• Responsible to accomplishes fixed assets inventory objectives by planning, organizing, executing, managing and monitoring activities with guidance of department manager
• Responsible for all property and inventory assets management of day-to-day activities on receiving assets, tagging, data entry and GRN process.
• Prepare reports on depreciated fixed assets and submit for top management review and instructions
• Prepare and process to complete all GRNs for new equipment/assets purchased and submit to procurement on timely manner.
• Responsible on arranging to handle and process all store requests for assets fixed and non-fixed smoothly.
• Maintain update record for releasing and issuance of capital and non-capital assets
• Keep GRNs tracker up to date to meet deadline and provide report when required
• Follow up inspection/receipt process completion on GRNs and work with department supervisor/head to expedite the process.
• Keeping up to date fixed assets database with customize functions as per WAW need.
• Perform any other assets related tasks assign by supervisor.

Data Entry Inventory record fixed assets:

• Data entry register, record and Maintains inventory accountability and control all WAW fixed assets property.
• Tagging and making GRN (Goods & Services Receipt Note) for new purchased assets
• Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all WAW assets
• Monitors the property control system which includes moving, returning, issuing using standard forms as per the policy and procedures
• Keeps up to date records of all lost, stolen and damaged items and report them on regular basis to dept. Manager
• Prepare and maintain record of disposal assets for review and approval
• Performs general office duties including inventory filling, hard and soft copy

 Inventory Count & Property Management:

• With guidance of the department Manager/coordinator, plan, organize and implement physical count of Fixed assets of all WAW property as per the policy
• Prepare and provide final physical count report for fixed assets to department Manager/coordinator
• Find discrepancies during physical count, report and conduct inspection
• Coordinate with finance manager on reconciliation process and adjustment process of fixed assets based on policy guideline
• Print and prepare barcode/tag number for new purchased assets as necessary.
• Arrange, organize assets in main store and other site stores with coordination of warehouse supervisor/in charge staff.
• Ensure that returning assets have all the necessary documents, return form or Loss and damaged form with approval
• Timely Report about any discrepancy and illegal issues concern fixed assets of WAW
• Regularly physical count, spot check and update store inventory list
• Check and respond to requests from WAW staff and handle them for assets available in store
• Assist dept. manager and warehouse staff on their daily activities and operation
• To facilitate on maintenance schedules, for regular inspection and repairs of store equipment or returns.
• Provide necessary inventory report as requested or required
• Plan and prepare disposal list for auction and further process for approval
• Coordinate auction process and activates with the relevant department as needed