Support to Human Resources Department

• Maintains a good general knowledge of INTERSOS policies and Afghan Labor Law
• Participates in developing HR team objectives and plans.
• Participates in the HR team meetings, base meetings and external meetings as required

Staff Administration

• Ensures the accurate and timely administration of employee files, with archiving as required
• Scans documents using appropriate scanning equipment and software and verifies scanned documents' accuracy with source documents.
• Prepare national staff contracts, Casual Labor contracts and amendments to contracts.
• Monitors leave balances and sends monthly reminders.
• Administers the monthly attendance sheet.
• Ensures the regular and accurate update of the staff contact list (Excel)
• Regular update of IMP HQ database for monthly HR statistics
• Ensures the timely and accurate update of staff organograms.

Compensation & Benefits

• Prepares the monthly HR Payroll Matrix, in liaison with HR Assistants and share with HR manager, according to timeline shared by the HR Department
• Ensures to prepare the monthly staff pay-slips and collect a copy of them duly signed by staff and PM

Recruitment and Onboarding

• Stores all required documents related to the recruitment process.
• Ensures accurate record-keeping of recruitment vacancies activated.
• Tracks the recruitment tracker and provides the applicant longlist to managers.
• Screening resumes when required in support to line managers.
• Coordinating interviews and tests HR Manager and hiring managers, sharing templates for the hiring manager to update and finalise.
• Follows up with timely reference and background checking keeping managers updated on status
• Ensures New Starter checklist and Induction Schedule is completed and filed
• Maintaining database of recommended applicants
• Supporting on interview panel with candidates, communicating HR related INTERSOS
• Following up on the interview and test process status
• Staying current on the HQ and mission structure and internal staff policies
• Serving as a liaison with employment agencies, academic institutions and HR associations

Training and Development

• Supports annual Staff Evaluation process with guidance given to managers and follow-up of completed forms
• Leads the presentation of Internal Guidelines to all staff quarterly
• Organize regular training and refresh training on INTERSOS Policies and Guidelines
• Maintains employee training records in liaison with managers

Exit Processes

• Ensures effective exit interviews are in place and provide management with analysis and recommendations
• Performs exit interview with all departing employees
• Provide feedback to management on potential improvements realized through the exit interview process
• Provide certificate of end of services for all departing employees

General

• Any other task required for the smooth running of the HR department
• Protects the interests of employees and INTERSOS, in accordance with internal policies and Afghan Labor Law