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| Senior HR/Admin Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Human Resource, | Type | Full Time |
| Post Date | 2021-03-31 | Close Date | 2021-04-13 |
| Vacancy No | TKM-018 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | One Year - Extendable |
| Education | Bachelor's Degree | Experience | 5-7 Years of Relevant Experience |
| Organization | Opportunities for you | Salary | As per VWO salary Scale |
About Company
About Team Kabul Maintenance (TKM): Team Kabul Maintenance (TKM) is a leader in complex operations, training and M&E throughout Afghanistan. We strive to enable governments, the international society, and private sector to build strategies decisions that are evidence-based and anchored in a fine balance of local realities and international imperatives.
Job Description
Recruitment and Retention:
- Develop and oversee recruitment & hiring process for all programs and back office.
- Prepare job advertisements prior to posting and share with relevant departments for final approval.
- Screen CVs, prepare longlist and shortlist and share with relevant departments for final shortlisting process.
- Coordinate and schedule interview and written test and inform relevant managers and panel members, participate in interviewing candidates and ensure the recruitment process is transparent.
- Conduct reference check with new selected candidates.
- Prepare job offer, employment contract and other necessary hiring documents.
- Prepare monthly recruitment reports to HR/Admin Manager.
- Prepare and process termination letters, work certificates and exit forms.
Time & Attendance & Leave Management:
- Manage Timesheets for office, ensuring timely submission, approval, accuracy, and filing.
- Provide staff time sheet records and circulate staff time sheets at the beginning of each month.
- Update and maintain the system to track vacation, sick, holiday and other leaves.
- Collect all time sheets, check against attendance records, leave approvals, and records all approved leaves.
- Develop and maintain leave trackers for all programs and projects.
- Prepare and send leave balance data sheet to site supervisors, managers and management.
- Collect all leave forms on a timely manner and update the leave tracker accordingly.
- Ensures all staff understand and comply with attendance procedures and monitors regularly.
- Preparation and provision of required documents for the new staff.
Payroll and Budget:
- Prepare monthly staff changes report (termination, resignation, new hire, salary change etc.) to share with HR/Admin Manger.
- Report any salary adjustment, bonus, allowance etc. at the end of each month to HR/Admin Manager
- Be familiar with payrolls process and fundamentals.
- Check budget & pre-approvals for any financial issues with Finance Department and relevant departments.
Administration:
- Ensure smooth running of all administrative functions for all departments and projects
- Conduct flight arrangements for staff and contractors
- Get itinerary for new flight booking and coordinate with contracted travel agencies.
- Prepare and process summary expenditure forms and purchase requests forms on monthly basis.
- Prepare holiday memos and share with staff.
- Assist in preparation of staff ID cards and recording.
- Prepare corresponding letters and register letter in-and-out.
- Provision of employee’s information to the finance department for bank account opening.
Training and Development and Performance Maintenance:
- Evaluate the need for employee training and development and make recommendations.
- Oversee the coordination and implementation of annual performance reviews.
- Assist in preparing and conducting trainings, workshops, seminars and other orientation programs that are being developed.
Job Requirement
Education Qualification & Work Experience:
- Bachelors’ Degree in Business Administration, Social Science or any other related discipline.
- At least 5-7 years of relevant experience in HR Management (Performance Management, Leave & Attendance Management, Recruitment and Compensation), Administration, and some Financial Management with international organizations.
- Strong interpersonal skills, ability to communicate well both orally and in writing and manage well at all levels of the organization.
- Strong problem solving and creative thinking skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
- Ability to motivate teams to produce quality materials within tight time frames and simultaneously manage multiple projects.
Submission Guideline
Interested and qualified national candidates can send their application at the following E-mail ID:
Please submit complete applications including:
1. Current CV, including three reference persons' contact information
2. Cover Letter to show interest for this position
3. Write clearly in the subject of your e-mail: Application for the post of Title, Vacancy Number: Senior HR/Admin Officer – TKM 018
4. Submission without proper subject will be discarded from the process
Incomplete applications or applications received after the closing date
(13-April-2021) will not be given consideration.
Note: Applications will be reviewed on rolling basis and female applicants are highly encouraged to apply for this position.
Please note that only applicants who are short-listed will be contacted.