Job Summary:

Under the direct supervision of the Senior Admin/Finance officer East (the Admin/Finance Assistant for Nangarhar is in charge of the overall implementation of the project Finance and Administrative tasks in ( Nangarhar province ), The Admin/Finance Assistant based in Jalalabad provides technical inputs / support to projects' staff in close collaboration with Admin/Finance officer, Regional managers, and operational teams.).

The Admin/Finance Assistant will be responsible for his daily Financial/administrative task he will be able to travel to Nangarhar districts for Cash distribution and will full support Finance and Administrative department in East zone ,

Weekly and monthly action plan developed for project and closely follow and implement the finance and HR policy for current staff and new hiring staff .

Moreover Admin/Finance Assistant will visit to the field sub office when needed .

Duties & Responsibilities:

Finance tasks:

• Coordinating daily financial task
• Processing invoices and payroll
• Maintaining a digital record of financial documents
• Manage the staff leave balance
• Check the finance supporting documents
• Prepare finance documents for audit
• Visit to the field for cash distribution
• Manage and Work on a weekly petty cash
• Prepare monthly guard rooster
• Prepare refreshment distribution lists on monthly basis
• Do a weekly clearance with log Assistant
• Allowances and rent payments in the districts
• Provision of refreshments for training participants in the districts of intervention
• Provision of the refreshments to project beneficiaries ( children).
• Livelihood materials are prepared ( sub grants, Vocational training etc ) as per the project staff request to be delivered to the districts with distribution list prior organized.
• Drafting Donor monthly and quarterly reports ( UNICEF FACE Form , quarterly reports etc).
• Handling of physical cash, managing transfers from Main office to the field offices etc.
• Regular field visits to cross check Volunteer payments , cash payments etc.

HR Task :

• Check the project staff attendance and report to line manager
• Check all project staff personal HR files .
• Meeting with Guards and closely follow the guards leave and Roster .
• Regular follow the project staff leaves and time sheet
• Lead the HR tasks when HR officer on leave .
• Complete the new staff HR documentation .
• Any other tasks which is assigned by his/her line manager