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| Supply Chain Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Procurement, Purchasing, | Type | Full Time |
| Post Date | 2022-01-10 | Close Date | 2022-01-17 |
| Vacancy No | 2200002Y | Gender | male female |
| No Of Jobs | 1 | Contract Duration | |
| Education | Bachelor's degree in BBA, or related field | Experience | At least 3 years of experience in supply chain (Procurement) with INGOs |
| Organization | Opportunities for you | Salary | As per organization salary scale |
About Company
About Save the Children: The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: • No child dies from preventable causes before their 5th birthday • All children learn from a quality basic education and that, • Violence against children is no longer tolerated We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. SCI - Afghanistan Save the Children has worked in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work. We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers.
Job Description
ROLE PURPOSE:
The Supply Chain Officer will provide unit-level oversight in Balkh office and work under direct supervision of supply chain coordinator in Balkh. S/he will ensure with the supervion of the supply chain coordinator that procurement policies and procedures are followed on time, in compliance with donor rules and according to procurement plans. S/he will ensure that all procurements are made with the correct supporting documents attached, and promote a culture of ‘zero tolerance’ with regards to corruption, fraud, interference or bribery in Afghanistan. S/he will maintain high sourcing standards, and support the supply chain dept. to ensure programmes are well-supported to complete activities.
KEY AREAS OF ACCOUNTABILITY:
• Maintains the procurement tracker for all AFG CO, making sure that it is regularly updated and circulated to relevant staff.
• Assist the supply chain coordinator that all FO Procurement trackers for checking the quality data entry and communicate with FO to rectify
• Assist the Supply Chain Coordinator – Quality & Documentation in reviewing documents under Formal Quotation and Tender before final issuing of purchase orders, contracts and framework agreements procured locally.
• Assist in monitoring the procurement paper trail from for all procurement procedures related to formal quotation, contracts and framework agreements procured locally.
• Support in monitoring the paper trail for all procurement procedures under Formal Quotation and Tender (contracts, framework agreements and purchase orders) at provincial level.
• Maintains copies of the physical procurement files – with special attention to all procedures under Formal Quotations and Tenders – organized and properly labeled for both Kabul and Provinces.
• Assisting the supply chain coordinator for maintaining the soft copies (scans) for all procurement procedures under Formal Quotation and Tender levels procured locally.
• Assist in the provision of information and data for compiling the monthly KPI reports.
• Assisting the supply chain coordinator proper assigning of numbers and tracking Waivers for all Balkh field office -AF.
• Reviewing the payment packages and tracking in the log sheet and submitting to finance
• Support the sourcing lead in obtaining payment authorization approval from relvent budget holder.
• Review and ensure the Procurment File Checklist is included on the top of payment packages for SOD approval
• Assisting the supply chain coordinator on preparation and arranging sourcing files for external/internal audits both in hard and soft scanned copies and with coordination of the Data Quality Coordinator.
• Assisitng the supply chain coordinator to maintain and manage the FWAs ceiling for Balkh and to be the sourcing lead to initiate the new sourcing to be on the right track
• Assist the STP team in balkh to provide the necessary files for content gathering, suppliers registration, preapring the catalogue and uploading to online sharepoint.
• Any other tasks assigned by supervisor.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Job Requirement
QUALIFICATIONS
• Bachlor Degree in Business Management, BBA, or any any other related field
EXPERIENCE AND SKILLS
Essential
• 3 years of experience in supply chain (Procurement) NGOs/INGOs, UN etc.
• Good communication and interpersonal skills
• Positive experience in managing others
• Ability to work under pressure
• Ability to work as a team player
• Fluent in Pashto and/or Dari with skills in English
• Good self-starter with effective time management skills
• Strong skills in coordinating and collaborating with others in partnership
• Positive, solution-driven, respectful and with a ‘can-do’ attitude
• Strong IT skills (e.g. Word, Excel, Powerpoint)
• Ability and willingness to travel within Afghanistan
Desireable
• Experience working in humanitarian emergencies across multiple areas of Afghanistan
• Experience in document management and review.
Submission Guideline
Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.
Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.
It is recommended that you save your username and password for future job applications through the online system.
Job Description - Supply Chain Officer (2200002Y) (taleo.net)
Save the Children International provides an equal employment opportunity and does not ask for money at any stage of recruitment.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse
“Save the Children strongly encourages applications from women. Minimum country requirements for potential female applicants will be followed.”