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| Base Logistics Manager | |||
|---|---|---|---|
| Country | Afghanistan | Province | Ghowr, |
| Categories | Management, Procurement, Purchasing, | Type | Full Time |
| Post Date | 2024-11-21 | Close Date | 2024-12-04 |
| Vacancy No | AAH/AFG-2024-139 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 31 Dec 2025 (with possibility of extension) |
| Education | Bachelor’s degree in Business Administration, Logistics, Supply Chain, or relevant field. | Experience | Minimum of 5 years’ experience in an equivalent position. |
| Organization | Opportunities for you | Salary | AAH Salary Scale |
About Company
About Action Against Hunger: Action Against Hunger/Action Contre La Faim (AAH/ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH/ACF has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995. AAH/ACF improved access to health and nutrition services for the most vulnerable people, who live in remote areas without a local health system. In particular, the country team supported pregnant and breastfeeding women and children under five, who are at greater risk of malnutrition. Nutrition programs rely on an integrated approach, addressing both primary and underlying causes, in order to have a lasting impact on nutritional status. The country team worked at community level, in villages and at provincial level, strengthening the public health system. It also worked at national level to ensure reliable information about the nutritional situation reached the wider humanitarian community. Covid-19 prevention was integrated into all interventions and additional response activities were implemented, such as the disinfection of health facilities and public places, cash assistance, psychosocial support and the distribution of hygiene kits to affected populations.
Job Description
Objective of post
Implement the logistics policy of the mission to ensure good logistical performance and provide the best possible support to the programs throughout his/her zone
Mission 1: Implement and ensure the performance of the supply chain
The Base Logistician is responsible for:
- ensuring conformity with ACF procedures at each stage of the supply chain
- performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone
- advice, information and alerts on the processing of requests to the requesters
- comprehensive knowledge of the market in his/her zone
- timely and high quality reporting on his/her area of activity
- Putting in place ACF logistical procedures and training and supervising both clients and suppliers in the application of these procedures
- Contributing to the Project Procurement Plan at the launch of new projects
- Monitoring the Supply Plan
- Establishing the Treasury Forecast
- Receiving and approving the Procurement Requests and updating the Procurement Follow-Up
- Putting in place and arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises)
- Negotiation and selection of suppliers
- Controlling deliveries to bases and programs
- Control stock management (storage conditions, reporting, expiry dates) and stock movements
- Collecting data on the market and local suppliers
Mission 2: Implement and ensure the performance of facilities management
The Base Logistician is responsible for:
- safety of the working and living environment
- provision and maintenance of logistical equipment
- security of logistical equipment, training and assistance to users
- supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment
- provision of water and energy supplies to all buildings required for the functioning of the base and the living environment
- timely and high quality reporting on his/her area of activity
- Undertaking or supervising the installation, maintenance and repair of logistical equipment
- Maintaining the equipment list at the base
- Assessing the needs for logistical equipment and ensuring proportional allocation
- Carrying out an inventory and reporting on the state of repairs of property on arrival and departure
- Supervision of the energy sources and vehicle fleet management : maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)
- Supervision of security guards and drivers
- Maintain update list of smoke and carbon monoxide detectors and fire extinguishers
Mission 3: Implement and ensure the performance of information and communication technology and network management
The Base Logistician is responsible for:
- the setting up and efficient operation of the means of communication (voice and data) in accordance with ACF standards
- the security of both equipment and its users
- training and support to users
- rationalization of the costs of equipment utilization
- assistance to the Logistical Coordinator in the strategic choice of equipment
- Undertaking or supervising the installation, maintenance and repair of equipment
- Maintaining the equipment list
- Assessing the needs for equipment and ensuring proportional allocation
- Putting in place rules for the use of equipment and ensuring they are observed
Mission 4: Contribute to security management
The Base Logistician is responsible for:
- working with the person in charge of the base on the definition of a local security plan
- putting in place security guidelines for the base and ensuring they are properly applied
- Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the person in charge of the base
- Security briefing and training of ACF teams
- Monitoring the application of security procedures, issuing reminders and alerting the person in charge of the base as and when necessary
- Manage the key system backup for the base and allocation to the people when necessary
Mission 5: Manage the Logistics team
The Base Logistician is responsible for:
- day-to-day management of his/her team (guidance, follow-up, motivation)
- evaluating the performance and developing the skills of his/her team members
- management of the teams for which s/he is support/technical Manager
- Defining the Human Resources needs in his/her area of activity and producing the organizational chart of his/her team
- Taking part in the recruitment of his/her teams
- Organizing and leading team meetings
- Working out and monitoring individual action plans for team members
- Managing planning operations, task sharing and coordination of work
- Providing for evaluation interviews for team members
- Providing technical support to the teams
- Identifying the training needs of team members
- Devising, organizing and leading training sessions
- Managing difficulties in the team
Job Requirement
Background/qualifications
- Bachelor’s degree in Business Administration, Logistics, Supply Chain, or relevant field.
- Solid understanding of logistics and inventory management software.
- Outstanding analytical, problem solving and organizational abilities.
- Verbal and written communication skills in English apart from local languages
Experience
- Minimum of 5 years’ experience in an equivalent position.
- Experience working in a similar position an international organization is preferred.
- Institutional Donors funded project experience is a clear plus..
- Pervious work experience in ERP/MRP systems (JDE,Oracle, Agresso, Saga, SAP, LINK) is advantageous
- Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.
Submission Guideline
Qualified and interested candidates should submit a cover letter and full CV with three Referees indicating the vacancy announcement to the address:
Human Resources Department AAH office
or can also be emailed to:
vacancies-gh@af-actionagainsthunger.org indicating the job tile and vacancy number of the position in the email subject line.
Eligible candidates are invited to apply the earliest possible deadline is set for 04 Dec 2024.
Female applicants are highly encouraged to apply.
Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.
Action Against Hunger/Action Conter La Faim is an equal opportunity employer. We strongly encourage women and people with disabilities to apply. ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).