Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

To facilitate the functioning of PU-AMI programs by ensuring timely and effective logistics support.

Objective 1هدف اول :

Recruitment activitiesفعالیت ها/ وظایف عمده:

Tasks and Responsibilities

Procurement:

• The Logistic Officer is responsible to create and maintain a comprehensive procurement tracker for each project, which is shared on a weekly basis with relevant stakeholders.
• The Logistics Officer is responsible to ensure the quality/transparency and integrity of procurement activities in Paktia. He/she ensures that procurement activities are accountable, in compliance with PU-AMI Procurement policies, guidelines & regulations.
• Ensures all procurement requests are treated in a timely and efficient manner and ensures delays are communicated promptly to the interested colleague.
• The logistics officer ensures the quality of goods/services meets the specifications provided by the requester.
• The logistics officer is responsible for effectively and orderly filling and archiving of procurement documents. He/she ensures that all procurements are properly documented and that files are complete, in line with PU-AMI procurement guidelines, donors and audit requirements.
• Receives and validates requests forms and purchase orders, based on requirements.
• To purchase all necessary equipment and materials, respecting PU-AMI’s procedures.
• Supervise and manage procurements carried out by assistant logisticians
• Preparation of letter to governmental department for processing the work.

Objective 2هدف دوم:

Attendance management acctivitiesفعالیت ها/ وظایف عمده:

Fleet Management:

• Ensures that vehicles and generators are regularly served and functional, including a proper recording of log books, fuel consumption and service costs.
• Ensures safe operational use of PU-AMI fleet by implementing and respecting of PU-AMI SOP’s.
• Ensures the rental vehicles contracts are valid and following up monthly payment requests with finance department.
• To manage and follow-up on vehicles and generators maintenance and repair.

Objective 3هدف سوم :

Activities/Main dutiesفعالیت ها/ وظایف عمده:

Support Pharmacy activities:

• As a part of life saving activities in Afghan, the Logistics officer is responsible to provide logistics support and facilitate receiving and dispatching medical equipment and drugs.
• The logistic officer is responsible to facilitate the means of transportations, loading and offloading of medical equipment and drugs from/to health facilities, across the country.

Objective 4هدف چهارم

Activities/Main dutiesفعالیت ها/ وظایف عمده:

Warehouse:

• Preparing and organizing proper storing space, for medical and non-medical equipment and material.
• Receiving stationary and other goods from the local bazaar and distributes them, according to requests and after collecting the necessary authorisations.
• Preparing lists for office needs.
• Receiving equipment from HQ and ensuring effective documentation and filling of receptions.
• Rent trucks for supplying of goods and drugs to field sites, as requested by programs department.
• Preparing waybills and packaging lists, good received notes and other logistics documents, as required and based on PU-AMI guidelines and procedures.

Objective 5هدف پنجم

    Activities/Main dutiesفعالیت ها/ وظایف عمده:

Assets Management:

• Ensure effective follow-up and registering of all assets on the base
• Maintain an updated inventory list, as per PU-AMI’s procedures and guidelines.
• Maintain an updated register of assets assigned to staff and make sure to collect their signatures on assets handling forms.
• Ensure all assets are functional and kept in good and safe conditions; ensure the follow up of regular maintenance and repair of all assets present on the base.
• Document all transfer, disposals or donation of assets to other partners or bases.