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| Admin / Finance Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Management, | Type | Full Time |
| Post Date | 2024-07-03 | Close Date | 2024-07-15 |
| Vacancy No | 89/2024 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 12 Month |
| Education | Bachelor's degree in Economy or related to social-science field highly preferred | Experience | 3 to 5 years' experience working on finance and Admin field with non-profit organizations (NGO) highly preferred. |
| Organization | Opportunities for you | Salary | According to Organization salary scale |
About Company
About Organization for People’s Health in Action (OPHA): Organization for People’s Health in Action (OPHA) is a non-profit seeking, non-governmental national NGO established in 14/10 /2017 (1396/07/22) in Afghanistan. OPHA is dedicated to saving the lives and relieving the sufferings through capacity building of health system cadres, emergency management and developmental programs in the country ,implementation of community development projects and empowering the youth and women to contribute to the development of Afghan nation. OPHA activities are focusing on providing health assistance, health programs and social development to vulnerable communities in Afghanistan. OPHA is founded by a team of experienced public health specialists and trainers with technical and managerial experience in national and international organizations for many years. The organization is officially registered with the ministry of economy with registration ID # 4280 The organization has dedicated professionals with a passion to make quality health care in Afghanistan accessible to vulnerable strata. The senior management team has developed and earned an in-depth knowledge of health care needs, expertise in delivery of health care services and participated in the improvement of the health and community development sector in Afghanistan through implementation of BPHS and EPHS and many other relevant vertical projects. The effective leadership tenure/experience of OPHA senior staff at high level at MoPH Afghanistan in curative health system as MoPH Curative Department Director and the OPHA general director and founder has a master degree in community development and conservation from united States reputable entities is a great asset and is to be overemphasized in leadership and organization/ project management. Such rich, diverse and strong accumulation and matrix of leadership background ensure and back up the development and implementation of quality management of projects.
Job Description
- Scope of Services:
- Overall the Admin /finance Assistant is responsible to assist the human resources and Finance units of the organization and facilitate in-charge of the units in their daily activities.
- OPHA implements safe and PSEA-sensitive human resources practices and processes throughout recruitment, contracting, and performance management to ensure the safety and well-being of all staff and beneficiaries.
- Job announcements from OPHA explicitly highlights the organization's zero-tolerance policy regarding PSEA.
- General Responsibilities:
- Act according to the policy of OPHA.
- Keep confidential with issues related to OPHA.
- Develop Spirit of co-operation and understanding among members of the team. Work with co-operative attitude and keep a high standard of quality.
- Specific Responsibilities
- To assist the Admin unit
- Assist HR officer in announcement of the vacant positions.
- Assist the HR officer in preparing the interview forms.
- Assist the HR officer in compiling the filling system of the staff.
- Assist the HR officer in preparing the time sheets of the staff.
- Assist the HR officer controlling the staff attendance and preparing the attendance sheet.
- Assist the HR officer daily activities.
- To assist Finance Department:
- Assist the finance dept in day to day tasks
- charge of keeping track of an organization's finance activities,
- process and manage all invoices, maintaining costs, reports and managing bills /invoices.
- prepare admin finance documents such as monthly payroll, processing tax payment, preparing employee payment vouchers, time sheet, enter all financial data in to the Journal
- Prepare financial reports to his line manger (Admin Finance Manager) in the Country office
- Update financial spreadsheets with daily transactions
- Prepare balance sheets
- Track and reconcile bank statements
- Create cost analysis reports (fixed and variable costs)
- Process tax payments
- Support monthly payroll and keep organized records
- Record accounts payable and accounts receivable
- Process invoices and follow up with clients, suppliers and partners as needed
- Provide administrative support during budget preparation
- Provide assistance for all aspects of field office financial activities.
- Provide assistance to Finance Manager to reconcile, analyze and record all transactions on daily basis.
- Provide assistance for end of month and year closings.
- Provide assistance to reconcile asset liability, revenue and expense accounts to supporting documents and schedules on monthly basis.
- maintaining of records of cash advances received from provincial offices and project cash accounts, provide daily cash available balance of all cash accounts to management when requested.
- Prepare payment, receipt and transfer vouchers in support of all cash transactions; get them reviewed and approved by designated personnel;
- Record all financial transactions in cash book and electronic sub-journals on daily basis; ensure their correct coding; ensure that all records are filed in an orderly manner.
- Responsible for compilation of document on financial reports including copying, Scanning and filing of documents;
Job Requirement
- Bachelor's degree in Economy or related to social-science field highly preferred
- Good knowledge of accounting and bookkeeping procedures
- Advanced MS Excel skills (creating spreadsheets and using financial functions)
- Familiarity with accounting software (e.g., QuickBooks) and Admin/HR databases
- Organizational and time-management skills
- Attention to detail, with an ability to spot numerical errors
- 3 to 5 years' experience working on finance and Admin field with non-profit organizations (NGO) highly preferred.
- Experience using basic word processing and data software (MS Word, Excel, office outlook, financial software's and etc.)
- Good interpersonal and communication skills required, with the capability and willingness to travel to conduct on-site visit at project locations.
- Experience and ability of Afghanistan Taxation System rules and regulations implementation according to the schedule
- Excellent spoken and written English and National languages highly required.
All other interdictions are stipulated in the staff regulation and other OPHA policies along with the disciplinary measures and all these policies are part of the staff contract with OPHA.
Organization for people`s Health in action OPHA is a non-governmental organisation running projects for the welfare of Afghans. Therefore, all people working with the organisation must be available and flexible at any time to achieve the activities within the set deadlines.
OPHA has zero-tolerance policy regarding Sexual Exploitation and Abuse.
In case of finding eligible nominees during any time while in announcement period can be shorten and stoped and directly can go for next steps.
Submission Guideline
Kabul office address:
House, #21 Qala-e-Fatullah, 5th Street
District 10th
Email: opha.job@gmail.com
enter post Office, Post Box #803
Web site Address: www.opha.org.af