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| Procurement Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kandahar, |
| Categories | Procurement, Purchasing, | Type | Full Time |
| Post Date | 2023-12-06 | Close Date | 2023-12-09 |
| Vacancy No | OHA/KDR/125 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 6 months |
| Education | At least Bachler degree in project management, administration, or other relevant degree (Master degrees are preferred). | Experience | Minimum 2 years’ experience in relevant field . |
| Organization | Opportunities for you | Salary | As per Organization salary scale |
About Company
About OHA: Organization for Humanitarian Assistance (OHA), was established in the year 12. January. 1994 is an Afghan, non-profit, non-governmental, non-profit organization, a cooperative partner of the UN and other international organizations implementing developmental and humanitarian projects in the southern region of Afghanistan. OHA strives to contribute to the achievement of sustainable development goals (SDGs) while strictly adhering to the humanitarian principles and key elements of good governance; participation, transparency, and accountability. The intention is to alleviate severe suffering, spread awareness, and enable people to become self-employed and self-dependent at village, district, and city levels for boosting rural and urban economy and livelihood in consultation with donors and local communities. With 29 years of experience, extensive knowledge, and strong roots in the society with a wide range of network and access to the hard-to-reach areas in the Southern provinces (Kandahar, Helmand, Urozgan, Zabul, Nimroz), OHA has been able to successfully implement 113 developmental and emergency response humanitarian projects from March 1995 with an impartial, neutral, independent, humane and transparent way funded by various donors (see the; our Donors section). Close relations with people in particular with Shuras, community elders, and religious leaders, and having a professional and experienced team are the key factors of OHA’s successful work in remote and unsecure geographical areas. Our areas of work include; irrigation (canals, culverts, bridges, flood protection), education (schools, literacy, awareness campaigns), road (structure and construction), capacity building (management training, vocational training), drinking water (drilling wells and extending water supply), health system (construction of infrastructure), provision of humanitarian assistance during natural and human-made disasters. OHA is registered with the Ministry of Economy of the Islamic Republic of Afghanistan and is an active member of the NGO coordination body of Southern-Western Afghanistan and Baluchistan Association for Coordination (SWABAC), with its head office in Kandahar City, and its sub-offices in Lashkargah and Zaranj cities. The rest of the provinces are either covered by the existing offices or new offices are established, may the nature of the project require it. OHA plans to establish a permanent sub-office in Kabul city so that OHA can extend its services to other provinces as well.
Job Description
Duties & Responsibilities:
The Procurement Officer is responsible for ensuring all project procurement of goods and operations services are achieved according to project deadlines. S/he will put in place policies and procedures to ensure that all commodity procurement actions are compliant with OHA procurement policy, regulations, and requirements of the donors. Duties will include:
- Supports the senior admin/finance Manager in managing the procurement of goods & services through subcontracts, purchase orders and direct purchases;
- Lead and manage project procurement and ensure compliance with OHA policies and requirements of donors regarding procurements.
- Purchase a wide range of goods, commodities, and services;
- Manage the procurement budget;
- Manage all procurement documents, ensuring compliance with relevant regulations.
- Management of procurement function includes conducting regular market surveys of items of a recurring need, assisting initiators of purchase requests with the preparation of specifications and accurate budgets;
- Manage/and/or prepare and issue solicitations
- Manage vendor selection in compliance with OHA policy;
- Undertake regular market research in support of operational and program goods and services;
- Mentor and strengthen other staff involved in procurement in procurement procedure and policy in line with OHA policy;
- Oversee the evaluations, bid matrices, negotiation memorandums, and approvals, and make sure all supporting documentation is compliant with OHA policy and procedures;
- Conduct cost/ price, quality and past performance/ timeliness review of bids;
- Generate purchase orders and negotiate price, terms, and conditions electronically and in hard copy;
- Manage vendor relationships, contacts, and pre-qualification lists;
- Provide input related to project procurement for financial and other reports;
- Ensure administration, filing, etc. of documentation is well organized and kept up to date;
- Manage competing activities in support of program and operational activities;
- Multitask under short deadlines;
- Work with the admin/finance to prepare property disposition requests and annual inventory reports;
Carry out other procurement functions as required
Job Requirement
- A bachelor's degree in supply chain management, logistics, business administration, or a related field.
- At least Two years of experience working for community development activities with national or international organizations.
- Great teamwork, communication, and interpersonal skills
- Good report writing skills.
- Good judgmental skills.
- Able to deal with difficult situations, multiple deadlines, and work under pressure.
- Problem-solving and decision-making ability.
- Able to modify procurement systems if necessary
- Flexibility to work long hours
- Knowledge of the Afghan market and suppliers.
- Excellent oral as well as written communication skills in English, Dari, and Pashto.
- Strong Computer literacy in Ms. Word, Ms. Excel, Ms. PowerPoint, Outlook Express, and other relevant computer programs.
- Ability to work in challenging work environments as well as ability to work under pressure.
Competency in using computers e.g: Word, Excel, PowerPoint, Outlook, and Internet
Submission Guideline
Interested candidates are requested to send their applications along with copies of their CVs (NOT Educational and Work Certificates),
Shortlisted candidates will be directly contacted for a written test and after that for an interview. If you are not contacted two or Three weeks after the closing date, please know that your application has not been successful for the post