Purpose of the position

• To assist the HR Manager in implementing the tasks of the HR and administration department.
• Gain experience and improve capacity to grow the contribution provided to the department.
• To be proactively involved in the Human Resources strategy and implementation of objectives.

Generic responsibilities:

• Adhere to AAH recruitment & other policies, tools, handbooks and guidelines;
• Promote and share ideas for improvement;
• Perform tasks according to the work and development plan.

Specific Responsibilities:

Objective 1: Keep national staff files up-to-date

Activities:

• Check the validity and file documents in the staff files, and request for missing documents,
• Update the staff data base with personal information, leave days and overtime forms,
• Check the eligibility, paper wedding, and child allowance request for base national staffs and properly file them.
• Check that the request for mission allowances (perdiem,/overtime) have been approved and are conformed with AAH policies and the national regulations,
• Keep the list of staff members up to date for the insurances and financial reports

Objective 2: contribute to organizing staff recruitment and departure

Activities:

• Announcement of vacant positions both internally and external at AAH Gate.
• Making longlist of positions, identify candidates with past AAH experience and reviewing personnel files.
• Calling candidates for written test and interview.
• Sending or giving conflict of interest form to candidates before written test.
• Provide support to HR Manager in making final summary report of recruitment.
• Prepare & send candidate reference release form after selection.
• Reference check of selected candidates and make them file with HR documents.
• Prepare AAH’s employment contracts, and dispatch them after signature by the FC/HR HOD.
• Collect all the personal information needed and make sure that every new employee signs an employment contract, a job description, and the AAH Charter, Social benefits, internal regulations before working.
• Prepare ID for new employees.
• Making & updating recruitment tracking sheet and share it with HR Manager.
• Support HR Manager in organizing induction sessions for new employees.
• Send all the information needed to the HR department in Capital to organize the full and final payment.
• Ensure with the logistic department that the AAH equipment is given back before the full and final payment.
• Ensure that resignation letters and clearance forms are filed after staff departure.

Objective 3: Participate in the HR issue

Activities:

• Support HR Manager in updating organization organogram.
• Assist HR Manager in making Payroll.
• Ensure that all staff get work permit and TIN and make it file in their personnel files.
• Consolidate and report to the HR Manager  all request from the staff,
• Support the HR Manager  in the internal communication of HR issues, and conciliation with the staff
• Support the HR manager during the meetings and recruitment process.
• Assist the HR Manager  in the implementation of AAH code of conduct, classification grid and salary scale 
• Follow-up the national code of conduct, the employment tax and regulations, and ensure that AAH HR policy is consistent with them.
• Covering meeting participation and sitrep submission in the absence of HR Manager.

Objective 4: Giving PSEA Training

Activities:

• To give PSEA Training to Female staff and make training report, submit the report to HR Manager and file it for future record.
• To ensure all female staff get PSEA training and file PSEA training attendance sheet in their HR personnel files.

AOB

• Any other task as deemed necessary by line manager, FC or AAH HR Department as reasonably expected within HR functions.