Financial Management and Accounting
 Ensure completeness of supporting documentations for payments and receipts
 Invoice coding and data posting on daily basis.
 Responsible for petty cash disbursements, replenishment and petty cash count.
 Ensure bank and petty cash transactions are recorded on a daily basis
 Prepare monthly cash-flow control sheets with original documents of all transactions and send them to financial reporting links.
 Review field budget activities to ensure cost efficiency
 Ensure all transactions are processed and ready in time for month end and quarter end close as per agreed timetable.
 Ensure all procurements comply with policy & procedure
 Manage filing/archiving of all documents and admin files (including invoices, payment vouchers, credit memos, expense reports, AP adjustments) etc
 Maintaining a digital record of all financial transactions, documents, and supplier information.
 Coordinating daily financial tasks with the management team to optimize workflow.
 Compiling financial data to prepare monthly revenue and expense reports and ensuring that all data is accurately recorded and reported.
Administrative Management
 Responsible for correspondences, preparation of contracts and sending invitations
 Take responsibility for the maintenance of all office equipment
 Meeting minutes and reporting
 Coordinate and organize field staff documentation such as planning, work schedules and other documents needed for the execution of master plan.
 Assist in providing management responses to all stakeholders and timely implements the expert or executive recommendations.
 Maintaining an organized and comfortable office environment, and updating, reports, records, inventory and activities.
 Responsible for fixed assets management
General Responsibility
Undertake any other official duties as assigned by the management of the IF Hope.
Profile
 At least 3 years’ experience in accounting and finance in the field of international NGO´s or private sector.
 A university degree in Commerce, Accounting or Finance including Degree in Economics or Business Administration
 Demonstrable skills in the development of finance and accounting policies, procedures and systems in the context of an international NGO
 Good knowledge of fund accounting including reporting requirements
 Excellent English and knowledge of local languages an asset.