The Monitoring and Evaluation Manager is responsible to lead the M&E department staff, develop M&E strategy and plans and monitor effectiveness and efficiency of the services provided and work on solutions to improve them. He/she will also make sure that accurate data are received from Service Delivery points, entered, and analyzed properly and that the required M&E reports are generated for AFGA and its donors and stakeholders.

Main duties & Responsibilities:

Planning:

• Develop M&E Strategy, and M&E Manual including associated forms and formats/templates,
• Provide support in the development of projects Log Frames while developing new project proposals,
• Create an annual, quarterly and monthly work plan for the M&E department and update regularly,
• Update the M&E tools regularly with the guidance from the CEO and SARO/IPPF,
• Organize baseline, midline and end line surveys through close coordination with the CEO and the program department,

Day-to-Day Monitoring and Evaluation Activities:

Design monitoring tools, data collection tools and templates and ensure that these are properly understood by M&E staff and implemented,

• Monitor projects activities, outputs and progress towards anticipated results, prepare monitoring reports and submit to CEO and other relevant departments.
• Regularly visiting the service points nationally and monitoring work and progress as well as quality of the services,
• Enter the collected data from service points during and after the M&E visits into the assigned database, and analyze and interpret it for effective and efficient program implementation,
• Innovate and improve record keeping and filling system of evaluation and statistical data,
• Ensure availability of appropriate register, reporting formats and other monitoring and evaluation tools and ensure for timely distribution of these formats to AFGA stakeholders,
• Provide feedback to the senior management team on the identified issues by M&E office and recommend solutions,

Analysis and Reporting:

• Determine data analysis procedures and use of quantitative or qualitative analysis tools,
• Clean, sort, categorize and organize data received from the service delivery points and make sure that these are properly and accurately entered in to the relevant MIS tools.
• Develop monthly, quarterly or annual reports depending on projects requirements,
• Disseminate evaluation findings and project results to donors and other stakeholders,
• Develop weekly, monthly, quarterly and annual progress reports of M&E department and submit to CEO as per the agreed timelines.
• Compile Monthly Progress Reports of all AFGA departments, submit to CEO for comments and edits and circulate the final version with the concerned AFGA staff.

Evaluations or Special Studies:

• Conduct specific analysis or studies of projects as advised by CEO or the Board of Directors, prepare and submit the report.
• Facilitate the accreditation and standard/ measures process together with the Program Manager and work with staff in preparation of all documents for implementation of self- assessment process,

Other Responsibilities:

• Attend Senior Management Team (SMT) meetings, provide ideas and recommendations and assist in making decisions.    
• Assist the AFGA relevant team in organizing the AFGA General Assembly,
• Identify opportunities for new projects and funding through various sources and assist the CEO with resource mobilization efforts,
• Follow established policies, procedures and objectives; continuous quality improvement initiative,
• Participate in relevant coordination meetings of stakeholders nationally and internationally as directed by CEO.
• Identify and solve issues that interferes in the delivery of services or in achieving the AFGA objectives,
• Perform any other M&E related tasks assigned by the CEO.