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| Buyer 1 | |||
|---|---|---|---|
| Country | Afghanistan | Province | Herat, |
| Categories | Procurement, Purchasing, | Type | Full Time |
| Post Date | 2022-12-08 | Close Date | 2022-12-15 |
| Vacancy No | HER-2022-19 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | Degree in accounting, procurement, or business administration |
| Education | Degree in accounting, procurement, or business administration | Experience | Four years’ experience in similar field of procurement |
| Organization | Opportunities for you | Salary | According to the ICRC Organization’s salary scale |
About Company
About The International Committee of the Red Cross (ICRC): The ICRC is a neutral, impartial, and independent organization. Its exclusive humanitarian mission is to protect the lives and dignity of victims of armed conflicts and other situations of violence and to provide them with assistance. The ICRC endeavours to alleviate suffering by promoting and strengthening humanitarian law and universal humanitarian principles
Job Description
- Always applies the established security rules,
- Conducts market analysis and research into the availability of goods and services for Herat local market.
- Receives purchasing requests from the Supply Chain Officer.
- Clarifies requests through direct contact with the initial requester (client) if needed.
- Drafts Requests for Tenders/Quotes (RfT/RfQ), Selection Tables (ST), Contracts, Frame Agreements (FA) and ensure they contains all relevant information.
- Manages tendering process in terms of distributing, receiving and opening in accordance with the rules and guidelines.
- Ensures Shells are created, and all required documents are uploaded to Paperless Profiles before submitting STs, Contracts and FAs for validation.
- Follows up Frame Agreements closely and ensure their renewal in due time.
- Strictly follows all ICRC procedures and guidelines in the “Logistic Field Manual”, “Financial Rules”, “SOP Tendering STMs-Afghanistan”, “SOP Procurement File - Electronic Filing JDE”, “WatHab Contracts Addendum Matrix”, “SOP Emergency Procurement” …etc.
- Follows up on purchases and deliveries lead times according to approved documents and provide reasons/justifications to client and his supervisor for any delay of delivery.
- Receives goods, check their conformity according to the contract specifications in terms of quality and quantity ordered.
- Always maintains the supplier’s files updated.
- Provide feedbacks to the Manila comments.
- In charge of supplier creation in JDE/IRIS in collaboration with the HER Finance team.
- Regularly check the market and reports any significant changes to his supervisor.
- Trains at least one of his colleagues in HER Logistics to replace him and supports FAR purchase team.
- Translates documents from English into National Languages and vice versa as required.
- Prepare daily/weekly activity planning to organize the overall work and update it when required and communicate the plan with the direct supervisor to be shared/follow further.
- Make sure to use always the latest procurement’s templates.
- Ensures no retroactive POs are created after invoice date.
- Improves the level of compliance by ensuring Procurement Files are complete with all required documents before submission.
- Increases the Timeliness level of PO File submission by respecting the defined timelines of first submission and resubmission.
- Make sure to provide all required documents for FIN to settle supplier’s payment.
- Archive required procurement documents (PO files) at the sub-delegation level.
- Keeps his line manager updated on issues as they arise and propose solutions.
Job Requirement
- Degree in accounting, procurement, or business administration
- Very good command of English and local languages
- Four years’ experience in similar field of procurement
- Very good knowledge of the local market and commercial negotiation
- Knowledge of the procure-to-pay (P2P) process or Enterprise Resource Planning software is an asset
- Confirmed capacity to implement general ICRC procedures
- Good analytical skills
- Rigorous and trustful person
- Willingness to learn
- Accurate and honest
- Flexible, able to work under stressful situations with extensive working hours
- Computer proficiency, including Microsoft Office package, SharePoint and IBM Lotus Note or Microsoft Outlook
- Capacity to apply ICRC rules and procedures and to treat information with confidentiality
Submission Guideline
Please register your application with clicking on following link for our online recruitment portal and submit your CV to: her_hr_services@icrc.org not later than 15th Dec 2022:
Online registration link: APPLICATION LINK
Important Notice:
Make sure your full name is matching to your email address, your CV and the online application you fill, or your application will not be accepted using different names.
“The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates. Female applicants are encouraged to apply.
CVs received will be subject to the rules of the Data Protection of the ICRC (Data Controller) and will only be used for the purpose they were sent for and will not be kept after the end of the process or shared with third parties without consent of the sender.
https://www.icrc.org/en/publication/4261-icrc-rules-on-personal-data-protection#
Important Notice:
The ICRC recently noticed that a number of individuals and online pages are offering fake services in the name of the organization in return for money. Please note that all ICRC services are completely free of charge and at no point the organization or its staff would ask for money be it during its recruitment process or any other services in the country. Please remain cautious and avoid sharing your personal information through online links. We thank you in advance for your understanding.
اطلاعیه مهم: کمیته بین المللی صلیب سرخ (آی سی آر سی) اخیراً متوجه شده است که تعدادی از افراد و صفحات آنلاین در بدل دریافت پول خدمات جعلی را به نام این سازمان ارایه میکنند. لطفاً ، متوجه باشید که همه خدمات آی سی آر سی کاملاً رایگان است و این سازمان یا کارمندان آن هیچ وقت درخواست پول را در مراحل استخدام یا انجام خدمات دیگر در کشور نمیکنند. لطفاً محتاط باشید و از شریک ساختن معلومات شخصی در لینک های آنلاین خودداری نمایید. پیشاپیش از شما سپاسگزار استیم.
مهمه خبرتیا: پدې وروستیو کې د سره صلیب نړیوالې کمېټې (آی سي آر سي) ولیدل چې یو شمیر کسان او آنلاین پاڼې د پیسو په بدل کې د دغه سازمان په نوم جعلي خدمتونه وړاندې کوي. مهرباني وکړئ په یاد ولرئ چې د آی سي آر سي ټول خدمات په بشپړ ډول وړیا دي او دغه سازمان یا کارکونکي یې د ګومارنې په بهیر کې یا په هیواد کې د نورو خدماتو په بدل کې هیڅ وخت د پیسو غوښتنه نه کوي. مهرباني وکړئ محتاط اوسئ او د آنلاین لینکونو له لارې د خپلو شخصي معلوماتو له شریکولو څخه ډډه وکړئ. موږ ستاسو د پوهیدو لپاره د مخه منندوی یو.