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| Procurement and Inventory Manager | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Procurement, Purchasing, | Type | Full Time |
| Post Date | 2022-11-14 | Close Date | 2022-11-19 |
| Vacancy No | PARSA/HRD/22/14 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 12 month (will be extendable upon additional funding sources being obtained) |
| Education | Bachelor in related professional (BBA/Economics) Master degree preferred | Experience | Minimum five years’ relevant experience in procurement working with INGOs is preferred |
| Organization | Opportunities for you | Salary | As per Organization Salary scale |
About Company
About PARSA: PARSA is an International, Non-Governmental Organization and a leader in the civil society movement that provide a uniquely direct, personable, and measurable link between Afghan-led community initiatives and the international donor resources. PARSA has been working in Afghanistan for over a quarter of a century and has evolved into a dynamic organization with a community-based approach to development. PARSA staff, both national and international, has had extensive experience producing programs in Afghanistan, making PARSA a leader in innovative program implementation.
Job Description
Procurement and Inventory Manager is a full time position that is responsible for all the management and monitoring of procurement and inventory according to PARSA policy as well as distribution of cash and reconciliation of purchase orders with assistance from the Finance Department. To perform this job successfully, an individual must be able to perform each job duty satisfactorily. Essential job duties include the following:
- Reviewing requisition for orders submitted by departments for accuracy and completeness and process purchase orders
- Requesting additional information/documentation from departments as needed and initiate changes as necessary
- Following up action to ensure transactions advances clearance are completed in a timely manner
- Updating database of payments and taxes by vender/suppliers and identified with finance department
- Coordinating tax payments according to Afghan tax law and threshold for all contracts and expenditures with Finance Department
- Managing the procurement office and staff
- Expediting and monitoring the progress of the purchasing process to ensure department needs are met and that problems related to requisitions purchase orders bids and receipts are effectively resolved in a timely manner
- Preparing documentation and correspondence related to various purchasing matters that provide accurate information to departments in a timely manner (e g. status of requisition issue dates of purchase orders bid, solicitation opening dates information required and purchasing related activities
- Preparing RFP and RFQ for sub – contracts, processing and follow up the RFPs and RFQs
- Preparing the draft contracts for major vendors, suppliers or sub – contractors with review from Finance Department
- Coordinating and conducting training classes with project staff regarding procurement and purchasing process
- Implementing PARSA’s procurement and ensuring smooth implementation of each activity according to the projects implementation and procurement plan
- Traveling to provinces with project staff to do all procurement, purchasing P.O clearance when needed
- Updating PARSA’s inventory or fixed asset register data base on monthly basis
- Verifying fixed assets quarterly with a team
- Undertaking management tasks as deemed necessary in support of rapid procurement delivery and to implement tasks as assigned by the PIM, Finance Department and Program Manager
Job Requirement
KNOWLEDGE, SKILLS and/or ATTRIBUTES
- Ethical and able to keep confidential material protected
- Helpful, respectful, approachable and team oriented
- Cultural awareness
- Team building skills
- Negotiation skills and effective verbal and listening communications skills
- Time management skills
- Ability to work under pressure environment and with variety of people and situations
- Able to follow instructions and to ask for help when necessary
- Courteous and polite when representing PARSA
EDUCATION, TRAINING and/or EXPERIENCE
- Bachelor in related professional (BBA/Economics) Master degree preferred
- Minimum five years’ relevant experience in procurement working with INGOs is preferred
- Management experience preferred
- Experience in drafting RFQs and RFPs
- Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level
LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY
- Good English language knowledge in written and verbal communication and fluency in Dari and or Pashto
- Problem solving and basic counseling skills
- Good mathematical skills
- Ability to make recommendations based on analysis of procurement documents
Submission Guideline
Respected Applicants are kindly requested to submit an updated Curriculum vitae (CV) to PARSA, Afghanistan human resource department email address. Please note that you must include the position title and vacancy number in the subject line of any email in response to this job announcement and only shortlisted candidates will be contacted for further recruitment process.