Under the overall supervision and guidance of the project officer, the incumbent undertakes the following duties:

Finance (50%):

• Responsible for maintaining cash book and reconciling cash on daily basis.
• Ensuring that IR Afghanistan adheres to local income tax regulations.
• Maintaining and developing controls over all advances paid to staff
• Maintaining a fixed asset for IR Afghanistan in accounting system in coordination with Project field staff.
• Preparing accounting vouchers and cross checking against budgets, investigating and reporting to Field Coordinator and Sr. Finance Officer on any variations in projections and working to resolve.
• Supporting the Program staff in distributions and stock records/ counts etc.
• Ensure financial understanding and ensuring the accurateness and completeness of data entered.
• Prepare weekly / monthly reports for IRA-CO.
• Record project wise income and expenditure transactions on daily basis
• Scrutinizing of invoices in coordination with Project/Program Manager and tag it to the right project
• Record transfers from IRA-CO and other bodies. Arrange cash flow for the projects
• Ensure Bank reconciliations are done on monthly basis
• Any other reasonable duties assigned by your line manager.

Human Resources & Administration (35%)

• Preparing and maintaining the time sheet for all field staff and make sure that all the
• required and supporting documents such as copy of leave form, travel request form, sick leave form etc.
• Managing the leave record of the staff and make sure that staff take the leave via the
• HRIS system.
• Scheduling the orientation for the new joiners as well as provided all the forms and
• policies for the new joiners.
• Notifying both the staff and supervisor on time for completing the probationary report.
• Get Tax Identification Number (TIN) as well as work permit for the field staff.
• Maintaining the required documents in the personnel file such as a copy of contract,
• contract extension, amendment, appraisal forms etc.
• Provide administrative support to the project and Administration Department as required.
• Make sure to be up-to-date on the status of key projects tasks.
• Develop and maintain filing systems including records management, supplies
• management, and all relevant project services specially on raising of PR, PO and
• advances etc.
• Maintain fixed asset record and give report each month to country office admin section.
• The building and vehicles maintenance should be done in coordination with the
• Administration section of CO.
• Coordinate and arrange office facilities for seminars, workshops and trainings.
• Printing, photocopying, program materials, program data and record keeping.
• Assist and Coordinate with Field Coordinator in Booking of Hotels when required.

Procurement & Logistics (15%)

• Prepare, maintain and keep filed all transport related documents for the project.
• Follow the Islamic Relief procurement procedures, coordinate and purchase food and nonfood items on time for the project.
• Collecting proper quotation from the local market,
•  Make sure the GRN and SRN are completing properly.
• Collecting invoices from suppliers.
• Purchas the required items for the local market and make sure it is done based on the guidance of the CO procurement department as well as procurement policy and procedures.
• Assisting the Field Coordinator in documentation process and procurement for the project.
• Registering the purchase requisitions in the books of purchase.
• Procure all requested purchases in a timely manner. By working closely with Field Coordinator.
• Prepare purchase requisitions and process it for approval.
• Receive locally purchased goods, verifying receipt and follow upon backordered items.
• Copying and filing of the procurement documents.