MISSION

Goal / Purpose:

The Field Coordinator Assistant assists the Field Coordinator in his/her representation, program coordination, strategy preparation and programming for Solidarités International in his/her intervention zone, coordination with other humanitarian participants, team management and security and humanitarian monitoring.

These tasks entail strict confidentiality on the part of the Assistant Field Coordinator. It is strictly prohibited for the Field Coordinator Assistant to disclose information concerning Solidarités International and its activities without prior authorization from the Field Coordinator.

In addition, the Field Coordinator Assistant participates in the specification of security measures to be undertaken at the base level in collaboration with the Field Coordinator, as well as their post-validation circulation.

POSITION

List of main tasks:

Security

• Collect information within the Field Coordinator’s domain of responsibility by attending security briefings with – or in place of - the Field Coordinator
• Carry out security checks for the clearance of team departures out into the field
• Analyze the security/context information and inform the Field Coordinator
• Prepare the weekly security pack and send it to the Field Coordinator
• Establish informal ties and a network of contacts enabling the collection and verification of diverse information
• Maintain an updated list of security contacts in the zone
• Coordinate the weekly security briefing
• Run the contextual and security briefing for new expatriates, in conjunction with the Field Coordinator

Representation

• Under delegation of the Field Coordinator, represent Solidarités International during humanitarian and security coordination meetings
• Ensure that Solidarités International’s message is conveyed during meetings in accordance with its mandate and programs
• Build up a network of contact with local authorities, and support the FC during the meeting with these authorities
• Regularly visit Solidarities International’s intervention sites
• Provision of project progress report to authorities as/when required.

Humanitarian monitoring

• Communicate between the local and/or international NGOs in accordance with the partitioning of contacts decided with the Field Coordinator
• Under delegation of the Field Coordinator, attend meetings under his/her direct responsibility
• Participate in the drafting of Solidarités International’s intervention strategy in the zone (especially via annual programming) and suggest program orientations in liaison with the Field Coordinator and the base other departments. To this end, the Field Coordinator Assistant is responsible, under the supervision of the Field Coordinator, for humanitarian monitoring in his/her intervention zone so as to anticipate as early as possible the pertinent needs to be addressed within Solidarités International’s mandate.
• Monitor the activities in the programs implemented in his/her intervention zone by comparing the evaluation, intervention and monitoring reports

Coordination

• Draft minutes for the Field Coordinator for each meeting he/she attend
• Draft the weekly situation report for the context/security section
• Compile the weekly situation report and send it each Monday afternoon to the Field Coordinator
• In the absence of the Field Coordinator, coordinate the weekly base meeting
• Draft the minutes for base meetings
• Present the security context at the beginning of all weekly base meetings
• Support the admin department with administrative issues related to authorities