Within delegated authority, the Logistics Assistant (Funds Management and Billing) will be responsible for the following duties:

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Create and maintain Transport Purchase Orders (TPO) in WFP’s Information Network and Global System (WINGS) using the correct budget codes, vendor details, quantities, contract rates and contract terms.
• Perform daily closing and balancing payments of receipts
• Maintain and manage daily logs of invoice receipts and processed invoice in an organized matter
• Create and maintain Service Entry Sheets (SES) in WINGS after verifying that PO details are correct and are related to the services rendered prior to the approval of service delivery confirmation.
• Ensure service providers submit their claim in a timely manner according to WFP corporate transport and logistics standards
• Manage and coordinate a full range of documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to address issues and recommend improvements in process
• Support reconciliation of data in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, in support to informed decision-making.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Collect and compile data, produce and/or contribute to reports (e.g. financial closure, transport performance, invoice status).
• Ensure proper filing of invoices, contracts and correspondences related to Logistics funds management and invoice processing.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required,
• Ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Liaise with internal and limited number of external stakeholders to support efficient funds management and invoice processing.
• Follow up on open items (POs) and coordinate with the relevant stakeholders to close unnecessary items
• Perform other duties, as required by the supervisor.