Job purpose:

The Medical Procurement officer/ pharmacy isfollowing items are the main responsibilities; 

Programme Support

• Work closely with the Technical, Finance through operational director to process medical supply things as per project plans and the time schedule.
• Provide input on logistics matters to the CMO for draft proposal and report writing.
• Ensure donor compliance and produce medical supply regular, timely and accurate reports as required by BARAN policy and donor regulations.
• Identify areas of improvement in the organization of Procurement and work with the CMO to realize them.

Procurement and Supply Chain

• Develop, in collaboration  a coherent procurement strategy that takes into consideration BARAN Procurement and Pharmaceutical Quality Assurance Policies, donor requirements, project duration and needs, lead time and delivery constraints
• Maintain a high quality, country-wide procurement system, which is accountable, transparent and compliant with national procurement law, BARAN Procurement and Pharmaceutical Quality Assurance Policies and donor requirements.
• Ensure that the filing system to record all medical procurements is rigorously maintained.
• Ensure the maintenance of medical supply database and develop robust local supplier relationships.
• Ensure effective and efficient links with BARAN Operation Director for all medical procurement and warehouse matters.
• Provide technical support in all medical procurement issues based in the PMO Kandahar, and will work under supervision of the Operational Director.
  His/her tasks include but are not limited to the following:
  1. Planning and managing of the medical procurement activities related to projects;
  2. Prepare with national procurement specialist based on the work plan, detailed procurement packages, tender documents, where required, and seek input from the technical department as required;

3. Provide medical market assessment and analyzing semiannual base;

4. Ensure from cold chain, Medicine and medical equipment of all project in CMO, PMOs and HFs;

5. Undertake tender for procurement items and evaluate the bids and contact the selected parties;

• 6. Ensure the integrity of the procurement processes of all goods and services required for projects;
  7. Keep accurate accounts of all procurement processes and ensure that all procurement is carried out following the BARAN procurement procedures and guidelines;
  8. Ensure that the Bid Evaluation Committee does its work in accordance with procurement rules;
  9. Prepare procurement plans and progress reports;

Warehouse Management

• Ensure that procured stocks are received, registered, and dispatched in an efficient and accountable manner.
• Ensure that the filing system to record and archive all stock movements is rigorously maintained;
• Ensure, in collaboration with the medical teams. BARAN Drug Management Guidelines are adhered to country-wide.
• Maintain control and accountability of all stock, monitoring storage, request and issuance in accordance with BARAN Warehouse Management Guidelines in CMO, PMOs and HFs;
• Monthly, Quarterly monitoring report from Medical and Non-Medical stocks in CMO, PMOs and HFs;
• Maintenance of clear, accurate documentation for all movement of stock in and out of the warehouse, using stock cards, Goods Received forms and Waybills.
• Conduct physical stock checks quarterly and investigate discrepancies.
• Ensure Cold chain, safety and quality of warehouses/ stocks.