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| Regional Operations Coordinator | |||
|---|---|---|---|
| Country | Afghanistan | Province | |
| Categories | Admin-Clerical, Procurement, Purchasing, | Type | Full Time |
| Post Date | 2021-03-07 | Close Date | 2021-03-27 |
| Vacancy No | MCA019-2021 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | One Year |
| Education | An advanced degree and/or an equivalent of at least 4 years of relevant experience with recognized | Experience | 4-6 years’ experience in procurement and logistics |
| Organization | Opportunities for you | Salary | MCA Salary Scale |
About Company
About Mercy Corps/ DDF: About Mercy Corps Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Country Summary Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build a more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by Afghanistan, since 1986 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the country and of those communities where we work. Mercy Corps has been working in Afghanistan continuously since 1986 with a large portfolio of programs addressing the promotion of sustainable licit livelihoods, agriculture development, youth vocational training, Renewable Energy and natural resource management; it has helped more than 2.5 million Afghans through these wide-range of community–based agriculture and economic development programs. Mercy Corps is working in Kabul, Kandahar, Helmand, Uruzgan, Herat, Takhar, Badakhshan, Parwan, Baghlan,,Samangan, Balkh and Nangarhar. Diversity, Equity & Inclusion Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today. Equal Employment Opportunity Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, colour, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work. Safeguarding & Ethics Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.
Job Description
General Position Summary
Under supervision of Northern Regional Director, the Regional Operations Coordinator -North (ROCN) will work closely with Field Operations/Office Managers, Senior Procurement Manager and Senior Operations Manager and other client departments to meet the program expectations in terms of implementing tools, SOPs, systems developed by Country Office to ensure all mission requirements for operations are met. Through the implementation of Mercy Corps Field Procurement, Assets, Office Management, Fleet and Warehouse procedures the ROC coordinates with field and regional teams to ensure that all operations activities are in compliance with Mercy Corps and donor requirements.
Essential Job Responsibilities
- Coordinate and Support the Operations team members/ managers to ensure monthly Purchase Request Master List maintained.
- Provide support and work closely with the Regional Director for all operational aspects
- Closely monitor/support and handle the procurements up to 20,000 USD in Northern region.
- Coordinate all procurement activities above 20,000 USD with Senior Procurement Manager.
- Ensure assets master list are maintained for each field office and coordinate quarterly assets verification processes as per Mercy Corps requirements.
- Ensure warehouse systems are implemented as per the MC Warehouse policies and guidance from country office.
- Coordinate with administration departments and ensure office and facility management policies are implemented.
- Coordinate and support provincial Program Managers and Senior Procurement Manager for maintaining procurement plans
- Support the field logistics officers to implement fuel consumption reports and fleet management tools established by the country office.
- Maintain transparency and integrity, ensuring the correct products, quantities, vendors, and prices are aligning with procurement policies and requested deadlines.
- Review and provide recommendation on revision of policies for better adoption to the context and environment.
- Review and ensure the accuracy of travel expenses as well as authorization of responsible person.
- Conduct field visits to ensure Operational gaps for further improvement and trainings in consistency, robustness and reliability of Mercy Corps Operational systems and procedures.
Organizational Learning
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Program Participants
- Mercy Corps team members are expected to support all efforts towards accountability, specifically to our program participants and to international standards guiding international relief and development work, while actively engaging program participant communities as equal partners in the design, monitoring and evaluation of our field projects.
- Supervisory Responsibility: Admin, logistic and procurement officers in the regional level.
- Works directly with: Field Operations/Office Managers, Regional Finance Coordinator, Senior Procurement Manager, Senior Country Operations Manager, Regional Security and Access Coordinator.
- Accountability to Participants and Stakeholders
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Job Requirement
Hard Skills
- 4-6 years’ experience in procurement and logistics management, preferably with a local and/or international NGO
- An advanced degree and/or an equivalent of at least 4 years of relevant experience with recognised procurement, logistics and supply chain qualifications.
- Adequate understanding of donor rules and regulations is required
- Strong coordination and reporting skills are required
- Fluency in English (Verbal and in writing)
Soft Skills
- Attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.
- Ability to work on multiple tasks and prioritize effectively
- Advanced ability to analyse data and information to effectively process in to strategy, implementation and policy
- Advanced Computer Knowledge (MS Office etc)
- Strong communication skills required
- Time Management skills required
- Willing to travel regularly to Mercy Corps field offices, contracted training centres and project sites approximately 50%
- Ability to work effectively with an ethnically diverse team in a sensitive environment
Success Summary
- Advanced experience and systems to support programmatic objectives with timely and meaningful operational information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. Strong understanding of procurement procedures is essential. An impeccable professional standard of procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Ongoing Learning
- In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Submission Guideline
While sending your CV & Cover letter in one file, please mention the vacancy number and position in the subject line, application received after the closing date and without subject line will not be given consideration. Please include three references from you previous and current supervisors in your CV and make sure that their official email addresses are mentioned in the reference information.
Only short listed candidates whose application responds to the above criteria will be contacted for interview. Interested candidates should send their Application to : af-vacancieskbl@mercycorps.org