Major duties and responsibilities

• Understand, implement and/or maintain standard IRC inventory management policies and procedures.
• Receiving and verifying the accuracy of incoming and outgoing shipments that include medicine, pharmaceuticals, NFI, and other food items.  
• Sorting, placing, and putting away the goods in the appropriate place in the warehouse according to each donor and grants coding.
• Prepare appropriate documentation for shipment of goods moving from one location to another and update warehouse documents and records.
• Oversee trucks loading operations to ensure all policies and procedures are followed accordingly.
• Maintains accurate inventory records through the use of a computerized inventory system
• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
• Manage casual laborers in the warehouse while handling goods or relocating
• Ensure the maintenance of warehouse building(s), fittings and equipment on a regular basis
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading/unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures.
• Be able to make and handle the delivery of cargos and other national and international shipments.
• Advise the field coordinator of warehouse-specific issues or improvements
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Liaise with Procurement/SC Officers for the receipt of Goods, Supplies and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report.
• Tag and record all the items received in Asset’s database before issuing them to requesting unit and coordinate well with Medical Logistics Manager and fields.

Warehouse and Inventory:

• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance through store release order.     
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• Receipt, count, place and record all medicine, pharmaceuticals, NFI and other food items at the time of receipt and deliveries.
• On a monthly basis, work with the Logistics and Medical Logistics Officer to reconcile the Warehouse register in the Asset tracking sheet, equipment issue forms and supplies receipt and release
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to Medical Logistics Officer in a timely manner.
• Conduct Regular Warehouse inspection for pests, insects, and rodents’ control, take necessary action for any foreseen situations.
• Conduct regular 20% cycle count and spot check-in line with IRC policy and procedure
• Monitor the needed Items stock replenishment mechanism.
• Follow up on In-Kind Donations (IKD) on Transfer or disposal of assets, medicine, medical supplies, and other goods as per IRC asset management policies and procedures.
• Provide and assist the medical Log Officer on the required list of drugs, NFI, Pharmaceuticals, and other food items
• Ensure warehouse goods and equipment are properly handled with BIN, Stock cards, and updates are tracked on a regular basis.
• Manage the close expiry products and inform Medical Logistics Officer at least 8 months in advance for immediate decision making.
• To coordinate with the Medical Log officer for the safe disposal of expired or disposed materials and maintain the approval and records in the proper filing.
• To ensure all assets, inventory, and warehouse data backup system. This includes a scan of documents as digitalized with proper file name and date and both soft and hard copies are backed up monthly and submitted to Medical Log Officer

Policy Compliance:

Ensure all warehouse management policies, pharmaceutical management Standard Operating Procedures (SOPs) are respected and compliant with IRC Global standards and protocols.

• Ensures IRC and donors guidelines, SOPs, and policies are always followed (Procurement of medicine and pharmaceutical specification in coordination with SC, distribution environmental safety guidelines in drug management)
• Maintain regular meetings and discussions with stock replenishment and other risks observed are reported on time for corrective measures.

Transportation:

• Facilitate efficient coordination for the movement of goods from the supplier to Kabul and field offices in close coordination with the Medical Logistics Officer and Logistics Team.
• Facilitate in-country transport of procured items – among IRC bases and to project staff/partners.
• Supervise and maintain relationships with transporters.

Documentation:

• Ensure that documentation is regularly sent to the final storage location and that necessary documentation is ready to move should an evacuation be needed.
• Maintain Waybills and Receipts of goods in support of Contribution in Kind (CIK) documentation.
• Ensure IRC’s partners’ related documentation is maintained including asset tracking, medicine consumption/receipt and Right of Use agreements etc.

Communication:

• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
• Develop and maintain positive relationships with suppliers and organization staff.

• No sign of rodents, insects, cracks, moisture, or dump is visible that can damage the commodities.

Staff Management:

To provide day-to-day orientation, capacity building to labors, daily waged, and those handling commodities inside the warehouse and develop capacity building planning.