• Write all forms and letters to government and other offices.
• Respond to official office emails.
• Organize meetings as needed by office.
• Compile and organize information for trainings, meeting agendas and conferences (organizing sound systems, stage etc.)

Duties & Responsibilities:

• Respect internal organization rules.
• Safe-keeping of project administrative records (such as contracts, leaves, personal files etc).
• The admin officer is responsible to manage attendances and leave of the project staff. Report the leave balance of the staff to their head of departments on quarterly basis.
• Keep updated the personal files of all the staff.
• Supervision and controlling of the project support staff activities check uniforms of guards.
• Write all forms and letters to government and other offices.
• Respond to official office emails.
• Organize meetings as needed by office.
• Compile and organize information for trainings, meeting agendas and conferences (organizing sound systems, stage etc.)
• Organize and draft program reports when needed.
• Translate
• Organize all WAW files and staff files.
• Keep WAW files safe and confidential
• Attend meetings.
• Makes sure basic office supplies are in stock, order when necessary: orders to be approved by regional project manager. Keeps file of orders, including items, date of purchase, cost.

Finance Responsibilities:

• Prepare project financial periodic reports on monthly, quarterly basis under the project.
• Prepare good, property and personnel reports under the project for UNHCR and WOW sub office Kandahar.
• Keep tracking of taxes and ensuring taxes payments on time.
• Manage petty cash and daily tracking of payments.
• Working closely with operations on payment requests and properly maintain supporting documents for each payment.
• Assist with Finance manager in WAW Kabul office on preparing hard copy of financial report under the project at the end of the month.
• Scanning and filling monthly financial reports.
• Preparing of General Ledger, Cash Book and Bank Ledger in Quick Book Software
• Preparing of Monthly Bank Reconciliation
• Preparing and controlling timesheets (attendance sheet), leave requests form for all staff and doing the entire administrative activities.
• Preparing Vouchers and salary time sheets.
• Preparing Demand letters, inventory lists, Cashbook and ledgers.
• Preparing and designing payrolls and all kind of documents for UNHCR
• Perform other duties as directed by his supervisor including short term assignments to provinces under the project (Kandahar, Urozgan, Zabul, Helmand and Nimroz).