Job Purpose:

The logistics Intern will support the logistics team on Procurement related duties to provide efficient and effective administrative support to the Procurement/ Log Department, reporting to Logistics assistant, The logistics Intern will facilitate and support the logistics unit in their day-to-day activities as well as support fleet, warehouse, The logistics Intern will receive necessary training to be prepared for the tasks and with guidance from the supervisor will be responsible for, but not limited to, the following tasks:

Main Duties & Responsibilities:

Duties and Responsibilities:

• Provide assistance in organizing and compiling procurement packages based on the checklist and make sure each document is in order and complete.
• Print and prepare documents for bid opening.
• Provide support to the fleet management.
• Scan, copy and upload documents on SharePoint on time.
• Upload fully executed and complete procurement packages in proper folders located on the shared drive.
• Assisting in the preparation of different payment vouchers and submit complete/accurate file to finance for payment after the final review of the supervisor.
• Provide support to warehouse management.
• Ensure the financial and administrative policies and procedures of IMC are respected and followed.
• Assisting the Procurement Team with their purchasing and logistic needs and requirements along with receiving and confirming goods and services delivery receipt notes and identifying invoicing issues prior to receipt to always ensure compliance with the process.
• Support Procurement team to do necessarily follow up with suppliers on
• collecting quotations for different requested goods and services from different sources.
• Enters all procurement documents are in order following procurement checklist and helps in preparing and maintaining PO file system and keep the PR tracker updated periodically.
• Support the team on updating of other trackers such as PR tracker, Compliance review document tracker, PTs, supplier database etc.
• Escorting visitors and sending Entry form to the IMC Security Department.
• Assisting in maintaining records and filing documents.
• Doing other tasks as may be assign from time to time by supervisor.

Organizational Responsibilities:

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect the populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons.