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| Project Admin & Finance Officer (Herat) | |||
|---|---|---|---|
| Country | Afghanistan | Province | Herat, |
| Categories | Admin-Clerical, Program, Finance, | Type | Full Time |
| Post Date | 2024-09-17 | Close Date | 2024-09-24 |
| Vacancy No | VDO-0070-2024 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 1 year (Extendable) |
| Education | Bachelor | Experience | 3-5 Years |
| Organization | Opportunities for you | Salary | As per organization salary scale |
About Company
About Vision Development Organization: VDO is an independent, non-profit, non-political and non-governmental organization established in January 07, 2015. The organization is composed with a strong and committed team to respond to the needs of Afghanistan. VDO’s special concentration on project implementation is impact- centered approach and VDO ‘s team is committed to work for the welfare and progress of society and the vulnerable people. VDO ‘s efforts focus on changing mentalities and attitudes about women’s participation and contribution in the society. Not only, it also focuses on economic development, advocacy, research and girl’s education
Job Description
Finance:
- Assist in the preparation of project budgets, ensuring alignment with donor requirements and organizational policies.
- Monitor project expenditures against the approved budget and provide regular updates to the Project Manager and Finance Manager.
- Support in budget revisions and financial planning based on project progress and changing needs.
- Ensure timely and accurate preparation of monthly, quarterly, and annual financial reports, including balance sheets, income statements, and expense reports.
- Ensure compliance with donor requirements, internal financial procedures, and audit requirements.
- Maintain accurate financial records, including all receipts, invoices, and supporting documents for expenses.
- Manage cash flow for the project, ensuring timely disbursement of funds to support project activities.
- Process payments to vendors, service providers, and staff, ensuring compliance with organizational policies and donor guidelines.
- Monitor payroll, per diems, and allowances for project staff, ensuring accurate documentation and timely payments.
Admin & Operation:
- Maintain organized and secure files for all project-related documents, including contracts, correspondence, financial records, and reports.
- Ensure proper filing of administrative and financial documentation in both digital and physical formats as per organizational guidelines.
- Coordinate logistics for meetings, trainings, workshops, and field activities, ensuring all necessary arrangements (venue, transport, catering, materials) are in place.
- Oversee the smooth functioning of project offices, ensuring that administrative systems (e.g., filing, communication, and office supplies) are well maintained.
- Manage project staff travel and accommodation arrangements in coordination with the Project Manager.
- Support the recruitment process for project staff, ensuring proper documentation of contracts and employment records.
- Assist in maintaining updated personnel files, including contracts, leave records, and performance appraisals.
- Coordinate onboarding and orientation for new staff members, ensuring compliance with HR policies and procedures.
Job Requirement
- A Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required. A Master’s degree or professional certification (e.g., CPA, ACCA) is preferred.
- Minimum of 3-5 years of relevant experience in financial management and administration, preferably in humanitarian or development projects.
- Proven experience working with international donors and knowledge of donor compliance and reporting requirements.
- Familiarity with financial software and tools, such as QuickBooks, Excel, or other accounting systems.
Commitment and Dedication:
- Knowledge, understanding and commitment to organizational policies
- Willingness to travel to provinces when planed by the management
- Willingness to work outside official hours
Language Proficiency:
- Fluency in both national language (Dari & Pashto) oral and written
- Fluency in English is a must both oral and written
Submission Guideline
Interested and qualified Afghan Candidates with the required qualifications and experience should submit their CVs to: careers@vdongo.org
In the e-mail subject line, please put job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.
CVs will not be accepted or considered after the closing date. Only short-listed candidates will be contacted for the written test/interview.
Do not submit academic certificates with the application. These can be requested if the candidate is selected.