Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

• Bank and Cash Management
• Payment Processing
• Accountancy
• Budget follow- up
• Liaison with local authority

Objective 1هدف اول : Bank Management and Payments

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he is responsible to make all the wire transfers to the suppliers, payroll, partners and administrations.
• S/he is responsible for Safe and give the cash to finance assistant based on need.
• S/he is responsible to validate the Purchase files and authorization of payment according to thresholds.
• S/he is responsible to coordinate with Kabul office for payments above authorization limit. 
• S/he marks all invoices on the day of payment and files all invoices on PU-AMI vouchers and according to the numbers set by Saga software.
• S/he makes sure that there is a positive balance in bank accounts before proceeding to payment.
• During the monthly accounting closure, s/he is responsible to fill the bank reconciliation sheets.
• S/he makes sure that no expenses whatsoever are made without prior authorized signatures in the proper formats for all prior authorized signatures (expenses orders / purchase orders).
• S/he makes sure that all the forms regarding admin procedures are correctly filled before payment.
• S/he record all the expenditures in the bank book. Bank balance must be reconciled with bank book at the end of the month.
• S/he is responsible of the good financial codes on all order forms.
• S/he assists Reginal and Kabul finance department in case of audit of projects.

Objective 2هدف دوم: Tax Management

Activities/Main dutiesفعالیت ها/ وظایف عمده:

- He is responsable for prepare the field tax reports (salary, supplier, and rental) and share with -Kabul office for payment on monthly basis.

- He is responsible to follow-up with Kabul office for all the tax issues, tax filling.

-S/he is responsible to prepare tax certificate and hand over to logistics for further submission to suppliers on request.

Objective 3هدف سوم : Finance & Budget Management

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he is responsable to update Field committed, SAGA reconciliation, update forecast and allocation table update in FFU on monthly basis and shared with Regional Office.
• S/he is responsible to update FFU field committed for all the stages, forecast to PR, PR to PO, and PO to payment regularly.
• S/he is responsible for reviewing staff, vehicle, and other expense allocations in accordance with the allocation table and BFU.
• S/he is responsible to prepare monthly cash request for the base with support of logistics, HR  and program departments are share with Kabul office every month.
• S/he is responsable to coordinat with Kabul office for cash transfer to base bank accounts

Objective 4هدف چهارم : Ensuring that the accounting procedures are properly followed regularly

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• Make sure the procedure regarding advances, and other incentives are properly implemented.
• Check that expenditures properly allocated as per donors requirements.
• Check that expenditure justifications are in line with PU-AMI rules and Afghan Law

Objective 5هدف پنجم : Accountancy

    Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he is responsable for monthly accountancy of the base and share the monthly closing pack with Kabul office in coordination with the regional office.
• She/he will respond, in time, to any query received on monthly closing pack from Kabul office
• Ensure that all soft and hard copies of accounting files are properly archived and shared with the Kabul office on timely manner.

Objective 6هدف ششم: Liaison with local authorities / Provincial bases

Other activities/Main dutiesفعالیت ها/ وظایف عمده:

• She/he liaises with the relevant provincial directorates for the all PU-AMI related financial reports, introduction letter.
• S/he is responsible to liaise with Kabul office for all taxes related issues.
• S/he is in charge of the preparation of the cheques, transfer sheets, other forms for all operations on bank account.
• If necessary, she/he ensures appropriate training to base finance, Logistics, HR and program department on Finance and compliance.
• She/he participates of the good flow of communication with in base, regarding all documents and information to be shared with Region & Kabul on regular basis.