Objective:

To facilitate the functioning of PU-AMI programs by ensuring timely and effective logistics support.

Job purpose:

• Being head of Logistic Department and reporting to Field Coordinator, the logistic officer is responsible for the operation work including Procurement, Fleet, warehouse, Facilities maintenance, contract follow up and stock functions by ensuring adequate processes and procedures are followed in all areas.

Tasks and Responsibilities

Procurement:

• The Logistic Officer is responsible to create and maintain a comprehensive procurement tracker for each project, which is shared on a weekly basis with relevant stakeholders.
• The Logistic Officer is responsible to ensure the quality/transparency and integrity of procurement activities in Kabul. He/she ensures that procurement activities are accountable, in compliance with PU-AMI Procurement policies, guidelines & regulations.
• Ensures all procurement requests are treated in a timely and efficient manner and ensures delays are communicated promptly to the interested colleague.
• The Logistic Officer ensures the quality of goods/services meets the specifications provided by the requester.
• The logistics officer is responsible for effectively and orderly filling and archiving of procurement documents. He/she ensures that all procurements are properly documented and that files are complete, in line with PU-AMI procurement guidelines, donors and audit requirements.
• Receives and validates requests forms and purchase orders, based on requirements.
• To purchase all necessary equipment and materials, respecting PU-AMI’s procedures.
• Supervise and manage procurements carried out by assistant logisticians
• Preparation of letter to governmental department for processing the work.
• To proceed custom clearance documents at MoE and MoF.
• Support program and finance departments as needed.

Fleet Management:

• Ensures that vehicles are regularly served and functional, including a proper recording of log books, fuel consumption and service costs.
• Ensures safe operational use of PU-AMI fleet by implementing and respecting of PU-AMI SOP’s.
• Ensures the rental vehicles contracts are valid and following up monthly payment requests with finance department.
• To manage and follow-up on vehicles maintenance and repair.

Support Pharmacy activities:

• As a part of life saving activities in Afghan, the logistic operation officer is responsible to provide logistics support and facilitate receiving and dispatching medical equipment and drugs.
• The logistic Operation officer is responsible to facilitate the means of transportations, loading and offloading of medical equipment and drugs from/to health facilities, across the country.

Facility Management

• Manage ancillary staff such as cleaner, cook, daily workers (e.g. gardening).
• Oversee office RC, maintenance

Warehouse:

• Preparing and organizing proper storing space, for medical and non-medical equipment and material.
• Receiving stationary and other goods from the local bazaar and distributes them, according to requests and after collecting the necessary authorisations.
• Preparing lists for office needs.
• Receiving equipment from Coordination office and ensuring effective documentation and filling of receptions.
• Rent trucks for supplying of goods and drugs to field sites, as requested by programs department.
• Preparing waybills and packaging lists, good received notes and other logistics documents, as required and based on PU-AMI guidelines and procedures.