Job Description/Duties and Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Ensure operations adhere to policies and regulations
• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users
• Arranging the vouchers according to ledgers in each project file
• Maintaining petty cash
• Maintain inventory of office
• Payment of utility bills, vendor bills etc.
• Supervise office vehicle and responsible for review of vehicle log-books
• Preparation of summary of monthly fuel expense, food expense, communication expense etc.
• To keep accurate and complete record of financial transactions in the computerized accounting system
• To maintain proper filing of vouchers and backup documents and safe storage of cheque books and banking documents
• To arrange deposits of salaries, taxes and other employment related liabilities
• To ensure timely deposit of taxes and staff retirement fund and liaise with respective organizations to update records
• To support/oversee logistic arrangements for project activities and travel
• Review all invoices and make the relevant payments in a timely manner. 
• Review accounting discrepancies and recommend corrective actions. 
• Assist in implementing standard accounting policies. 
• Ensure the preparation and maintenance of all financial records. 
• Preparation of all monthly and annual finance reports in a timely fashion. 
• Supervise and manage payroll processing and tax filing activities. 
• Provide training and guidance to finance and admin teams as needed. 
• Develop overall goals for the finance and administration departments.
• Be responsible for financial record keeping and administration
• Any other task (s) assigned by the administration.