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| Admin& Finance officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Nangarhar, |
| Categories | Admin-Clerical, General, | Type | Full Time |
| Post Date | 2024-04-17 | Close Date | 2024-04-23 |
| Vacancy No | 014 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 4 months |
| Education | 14 grade | Experience | 3 |
| Organization | Opportunities for you | Salary | As per YPCAO Salary scale |
About Company
About Youth for Positive Change Afghanistan Organization (YPCAO): About Youth for Positive Change Afghanistan Organization (YPCAO): Youth for Positive Change Afghanistan Organization (YPCAO) is a national non-governmental not for profit organization, founded in 2011 by Afghans and registered with MoEC of Islamic Republic of Afghanistan in Feb 2016. YPCAO has been established to provide humanitarian supports, based on the principles of human rights, Islamic and cultural values of our country and socio-economic sustainability to the vulnerable people of Afghanistan. The organization seeks the opportunities to develop programs and projects to contribute in community’s relief, rehabilitation and development of the country. YPCAO has been successfully in service since 2011, serving the people of Afghanistan through its operation in sectors of Health, Agriculture, Wash, and Protection. During these years, YPCAO has accumulated considerable institutional experience and capabilities to enable it deliver expertise and services to community, with efficiency, sustainability, and quality assurance.
Job Description
Job Description/Duties and Responsibilities:
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Ensure operations adhere to policies and regulations
- Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities
- Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
- Improves program and service quality by devising new applications; updating procedures; evaluating system results with users
- Arranging the vouchers according to ledgers in each project file
- Maintaining petty cash
- Maintain inventory of office
- Payment of utility bills, vendor bills etc.
- Supervise office vehicle and responsible for review of vehicle log-books
- Preparation of summary of monthly fuel expense, food expense, communication expense etc.
- To keep accurate and complete record of financial transactions in the computerized accounting system
- To maintain proper filing of vouchers and backup documents and safe storage of cheque books and banking documents
- To arrange deposits of salaries, taxes and other employment related liabilities
- To ensure timely deposit of taxes and staff retirement fund and liaise with respective organizations to update records
- To support/oversee logistic arrangements for project activities and travel
- Review all invoices and make the relevant payments in a timely manner.
- Review accounting discrepancies and recommend corrective actions.
- Assist in implementing standard accounting policies.
- Ensure the preparation and maintenance of all financial records.
- Preparation of all monthly and annual finance reports in a timely fashion.
- Supervise and manage payroll processing and tax filing activities.
- Provide training and guidance to finance and admin teams as needed.
- Develop overall goals for the finance and administration departments.
- Be responsible for financial record keeping and administration
- Any other task (s) assigned by the administration.
Job Requirement
- A minimum of 14 grade degree in the field of business administration, public administration, management with focus on administration and finance and related fields.
- At least 3 years’ experience as admin-finance officer within NGOs.
- Proficient in the use of MS Word, Excel, Access, Power-point, and internet communication.
- Excellent English, Dari and Pashto speaking and writing ability
- Possess good interpersonal communication and organizational skills.
- Strong documentation skills
- Experience using advanced administration and financing software
Submission Guideline
Interested and qualified candidates are requested to send their CVs along with an application letter and apply via E-mail to hr@ypcao.org
Please ensure to write the number of vacancy and position you are applying for, in the subject line of your E-mail Add.