ROLE PURPOSE: 
Warehouse and asset assistant is a vital part of the supply chain process. He/she supervises the receipt, storage and dispatch of a wide range of commodities as well as materials according to demand. To achieve this, he/she manages people, processes, and systems. He/she ensures required targets are met and computerized daily/weekly/monthly reports are generated and circulated among the relevant people. Moreover he/she is responsible for asset management in provincial level.
SCOPE OF ROLE:

Reports to: Supply Chain officer 
Staff reported to this post:  
Role Dimensions: Supply Chain, Programme Operations
   
KEY AREAS OF ACCOUNTABILITY:

Maintaining a clean and well-organized warehouse:
•   Ensure that the warehouse is clean, secure (with security features) and well-organized.
•   Store based on FIFO and FEFO (first expiry first out).
•   If necessary, lead on the coordination with Admin to ensure pest control.
•      Ensure that the warehouse is locked and has resources in place to prevent theft, flooding and/or fire.
•   Ensure that storage space is utilized to the best way possible.
•      (If applicable) Ensure that pharmaceuticals are stored at the current height and temperatures according to mandatory standard operating procedures.

Receiving and dispatching goods:
•   Ensure that procedures are strictly followed and that all necessary forms are used, filled and filed correctly during receipt, storage and dispatch of the supplies.
•   Update bin card and stock cards when goods are received or dispatched.
•   Ensure the GRN and SRF are recorded correctly in the TIM system when goods are released.
•   Bear responsibility for the unloading of inbound and outbound freight.
•   Bear responsibility for the supervision of loading of shipments of ITN and other supplies
•   Conduct stock checks and stock reconciliations on a regular basis.
•   Process and complete shipment documentation.

Reporting and documentation. 
•   Verify and submit accurate and high-quality stock reports.
•   Ensure that the TIM system is up to date with correct information 
•   through daily inputs. Maintain a very well organized filing and documentation system, hard and softcopies, for all warehouse activity. 
•   Scan all warehouse documents and record the soft copies in appropriate HDD.
•   Any other tasks assigned by supervisor.

Asset Management
•   Ensure that all SCI program assets are logged on the programme asset register and issued with unique SCI Asset ID numbers. Maintain tracking system of all equipment issued to the staff and that staff are trained in the use and care of equipment issued to them.
•   If an asset is procured at the provincial office level, it has to be immediately reported to the CO Asset Management focal person.
•   Flag any asset that are due for disposal and replenishment. 
•   Identify items of obsolete/beyond economic repair or surplus to requirement to be disposed of based on SCI asset disposal policy.
•   through daily inputs. Maintain a very well organized filing and documentation system, hard and softcopies, for all asset management. 
•   Scan all asset management documents and record the soft copies in appropriate HDD.
•   Lead the performance of asset check in the Field Office    
BEHAVIOURS (Values in Practice)
Accountability:
•   holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•   holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
•   sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•   widely shares their personal vision for Save the Children, engages and motivates others
•   future orientated, thinks strategically and on a global scale.
Collaboration:
•   builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•   values diversity, sees it as a source of competitive strength
•   approachable, good listener, easy to talk to.
Creativity:
•   develops and encourages new and innovative solutions
•   willing to take disciplined risks.
Integrity:
•   honest, encourages openness and transparency; demonstrates highest levels of integrity

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.