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| Admin & Procurement Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Admin-Clerical, Procurement, Purchasing, | Type | Full Time |
| Post Date | 2024-01-03 | Close Date | 2024-01-12 |
| Vacancy No | Bukhdy Bami 008-2024 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | Not Specified |
| Education | Bachelor’s / Master’s Degree in Business Administration or related field. | Experience | Enjoying 3 To 5 years of relevant working experience |
| Organization | Opportunities for you | Salary | As per the Organizations Salary Scale |
About Company
About Bukhdy Bami Agriculture & livestock Services Company: Bukhdy Bami Agriculture & Livestock Services Company (Bukhdy Bami) is work under the Bami Group of Companies (BGC). Bukhdy Bami has worked in the agriculture sector since 2016; the company works in cotton processing & Oil production, moreover the company supply wheat, soybean, mushroom, saffron, cucumber, strawberry to the domestic market. The products are widely distributed in the northern provinces of the country including Balkh province and to international markets such as India, Vietnam, and the UAE. Furthermore, the company is implementing the funded projects by UN agencies and international donors entire the country. Bukhdy Bami’s main office is located in Balkh province. The company also has sub-offices in Kabul, Kandahar and Nangarhar provinces.
Job Description
- This position is responsible for all HR, Admin, and Procurement related tasks in Kabul Kandahar & Jalalabad provinces (The duty station for this position is Balkh province)
- Support the development, consolidation, review, editing, and finalization of the donor reports due within the mentioned period.
- Build the technical capacity of Bukhdy Bami staff regarding quality donor reporting, with a keen focus on results-based reporting and editorial consistency.
- Create and maintain good relationships with all departments and provinces.
- Admin & Procurement Assistant is fully responsible for doing all purchasing and procurement goods /services, facilitating the contracting process based on procurement policy and procurement Manager instruction with fully respect of succeeding procedure and complete all action, and documentation in a very transparent manner from PR to GRN as detailed in the following articles.
- Admin & Procurement Assistant is responsible for purchasing based on Approved PRs and delivering the purchased goods to related departments against receipt and written document.
- Admin & Procurement Assistant must obtain quotes for purchasing items or receiving services after finalization PRs. (Quote is mandatory for high price items not for minor things Based on procurement policy threshold).
- Admin & Procurement Assistant must ensure any quotation takes place with the presence of 3 obtaining quote committee members.
- Admin & Procurement Assistant ensure that all quotes are received in a sealed manner.
- Admin & Procurement Assistant responsible to prepare the bid form based on bid evaluation of bid committee then can take committee signatory and process for further required process.
- After approval Bid Analyze from Admin & Procurement Assistant must raise PO to the supplier and service provider
- Be sure after receiving goods/Services GRN must complete
- Admin & Procurement Assistant is responsible to do the inventory and keep the Record properly the Asset list, maintain inventory list and report to project Manager and project Donors.
- Admin & Procurement Assistant must do the regular stock record IN/OUT all types of goods etc. and report on a weekly & monthly basis to the main office and project donors.
- Work with team members and procurement manager to complete duties as needed
- Admin & Procurement Assistant is fully responsible to prepare all procurement document PR, PO, Quote, Bid, Contract, log books, reports any other required supportive documents He must check properly before sending them to the Main office to avoid any mistakes in the mentioned documents.
- Ensure regular and timely monitoring of information stock levels and distribution status.
- Responsible to manage the Office and labors including the company representatives in Kandahar, Jalal Abad and Balkh, provinces.
- Admin & Procurement Assistant will be responsible for all Administerial and HR related task in the above-mentioned provinces.
- Admin & Procurement Assistant should be in close coordination with Admin & HR department.
- Any other duties as directed by the Project Manager/Program Department.
Field Office Support:
- Plan and organize the administrative work of the project including in City Offices.
- Develop and update the provincial work plan.
- Provide practical and technical follow up and monitoring of the entire project activities to ensure the sustainability and impact of the project.
- Develop and implement standard operation procedures for the administration department.
- Supervises administrative staff that will include administrative, inventory, maintenance, and support staff (reception, cooks, cleaners, administration assistants)
- Liaison with relevant field offices regarding registration new labors, new stuff & organizational reporting, and other related issues
- Produces accurate and timely administrative reports as required for internal management, the headquarters office, and international donors, as appropriate and requested.
- Ensure that Bukhdy Bami and Donors policies and procedures are adhered to.
- Tasks stated above are indicative only and not exhaustive. Due to the complex operating environment, the tasks are subject to substantial change to respond to the needs of the project and/or organization.
- Assume other responsibilities as assigned by the supervisor.
- Any other task assigned by the supervisor.
Job Requirement
- Bachelor's/Master's degree in Business Administration or related field.
- Having the 3 to 5 years of relevant working experience
- Excellent leadership, management, and communication skills, with ability to motivate and coordinate a diverse team of staff, and project partners.
- Excellent analytical, problem solving and decision-making skills, with ability to adapt to changing situations and cope with challenges.
- Excellent report writing skills, with ability to produce clear, concise, and quality reports for internal management and external reporting to the donor.
- Fluency in English, both written and spoken. Knowledge of Dari and/or Pashto is an asset.
- Proficiency in MS Office and other relevant project management software applications.
- Willingness and ability to travel frequently to the project locations.
- Best oral and written communication skills in local languages and English.
Submission Guideline
Applicants are required to submit their Cover Letter and CVs (in one file) to Bukhdybami@gmail.com, no later than the closing date mentioned above and please mention the position title as well as the vacancy number in the subject of their emails. For example, the applicant or candidate may write the position title first and the vacancy number subsequently as follows: Admin & Procurement Assistant – Bukhdy Bami 008-2024
Note:
1- Applications with insufficient, incomplete, and inconsistent information will not be considered.
2- We thank all applicants for their interest; however, due to the large number of applications, only those short-listed for the written test and interview will be contacted.