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| Admin | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Admin-Clerical, | Type | Full Time |
| Post Date | 2023-08-17 | Close Date | 2023-08-25 |
| Vacancy No | 1 | Gender | Male |
| No Of Jobs | 1 | Contract Duration | 1 year extendable |
| Education | Bachelor's degree or higher | Experience | 3 years |
| Organization | Opportunities for you | Salary | Based on company's Policy |
About Company
About RLC: Established in 2002, RLC has emerged as a leading Responsible Logistics Company, undertaking and successfully completing numerous projects across Afghanistan. With a rich history of delivering efficient and reliable goods movement solutions, we have earned a reputation for excellence in the logistics industry. Over the years, RLC has successfully executed hundreds of projects throughout Afghanistan, serving a diverse range of clients. Our extensive experience and deep understanding of the local landscape enable us to navigate the unique challenges and complexities of logistics operations in the region. As a trusted logistics partner, our commitment to professionalism and customer satisfaction drives us to deliver exceptional results. Our dedicated team of experts specializes in transportation management, warehousing, and distribution, ensuring seamless and efficient logistics solutions tailored to our client's specific requirements. At RLC Logistics, we are proud of our contributions to community development in Afghanistan. Through our projects, we have actively supported local initiatives, making a positive impact on the social and economic fabric of the country.
Job Description
Duties and Responsibilities:
Provide comprehensive administrative support: You will be responsible for performing a wide range of administrative tasks to ensure the smooth functioning of our operations. This includes managing calendars, scheduling appointments, coordinating meetings, and making travel arrangements.
Handle correspondence and communication: You will handle incoming and outgoing emails, letters, and phone calls, ensuring prompt and professional communication with internal and external stakeholders. You will draft and edit correspondence, reports, and presentations.
Maintain office documentation and records: You will manage and maintain office documentation, including filing systems, databases, and records. This involves organizing and categorizing files, ensuring easy retrieval of information as needed.
Coordinate office logistics: You will play a key role in coordinating office logistics, such as ordering and maintaining office supplies, equipment, and furniture. You will also oversee the maintenance and repair of office facilities and equipment.
Assist with financial administration: You will support financial administration tasks, including processing invoices, expense reports, and purchase orders. You may also assist with budget tracking and financial reporting.
Support HR-related tasks: You may assist with HR-related tasks, such as maintaining employee records, coordinating recruitment processes, and assisting with onboarding and offboarding procedures.
Utilize computer programs and software: You will utilize various computer programs and software, with a particular emphasis on Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You should be proficient in creating and maintaining documents, spreadsheets, presentations, and reports.
Maintain confidentiality: As an administrative professional, you will handle sensitive and confidential information. It is essential to maintain a high level of confidentiality and discretion in all aspects of your work.
Collaborate with team members: You will work closely with team members across different departments, providing administrative support and ensuring effective coordination and communication. Collaboration and teamwork are vital to accomplishing organizational goals.
Continuously improve processes: You will have the opportunity to identify areas for process improvement and suggest innovative solutions to enhance efficiency and productivity within administrative functions.
Job Requirement
Education and experience: A minimum of a bachelor's degree is required. Previous experience in an administrative role, preferably in a logistics or related industry, is highly desirable.
Excellent written and verbal communication skills: Strong command of the English language is essential, as you will be required to communicate effectively with internal and external stakeholders. Clear and professional written communication skills are necessary for drafting emails, reports, and other documents.
Proficiency in computer skills: Demonstrated proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Familiarity with other relevant software applications and the ability to adapt to new technology quickly is highly desirable.
Organizational and multi-tasking abilities: Strong organizational skills are necessary to manage multiple tasks, prioritize work effectively, and meet deadlines. Attention to detail and the ability to maintain accuracy in a fast-paced environment are essential.
Strong interpersonal skills: You should possess excellent interpersonal skills and the ability to communicate and collaborate effectively with colleagues, clients, and vendors. Professionalism, tact, and diplomacy in handling sensitive information and interactions are crucial.
Proactive and adaptable mindset: You should have a proactive approach to problem-solving, be able to work independently, and take initiative. Adaptability to changing priorities and a willingness to learn new skills and processes is important.
Confidentiality and integrity: Given the nature of administrative responsibilities, maintaining confidentiality and integrity in handling sensitive information is essential.
Time management and organizational abilities: Effective time management skills, and the ability to prioritize tasks, and meet deadlines are critical for success in this role.
Language skills: Fluency in English is required. Additional language skills, particularly in other languages spoken in the region, such as Dari or Pashto, would be an advantage.
Positive work attitude: A positive and professional work attitude, along with a strong work ethic, is highly valued in our company culture.
Please note that these requirements are representative, and additional specific requirements may be outlined during the application process.
Submission Guideline
Please only send your emails to info@rlc.af before 25-Aug-2023