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| Operations Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Admin-Clerical, | Type | Full Time |
| Post Date | 2023-08-07 | Close Date | 2023-08-16 |
| Vacancy No | R3224 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | One Year (Extendable) |
| Education | Bachelor’s degree in accounting/finance or a similar field. Master’s degree is preferred. | Experience | At least six (6) years of relevant progressive experience in a similar role. |
| Organization | Opportunities for you | Salary | As per MSH Salary Scale |
About Company
About (MSH) Management Sciences for Health: MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
Job Description
MAIN PURPOSE OF JOB:
The Operations Officer will be responsible for supporting the provincial team by collaborating with the Kabul finance, operations, and procurement teams to prepare documentation for payments, track payments, support logistics for activities, oversee other operations staff, and safeguard the assets (financial and physical) of MSH and ultimately the U.S. Government against fraud, loss or misuse. The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The person will become aware of, and adheres to, MSH’s procurement integrity standards and policies in all activities.
Major Activities / Responsibilities:
Technical:
- Prepare documentation for payments, ensuring to properly code all transactions.
- Exercising control and monitoring all expenses from the petty cash.
- Collaborating with team to arrange all logistics for activities as described in activity profiles, including per diem and transport to participants during activities in the field (mobile money), office supplies, lunch, meeting hall, etc including proper documentation.
- Manage both asset and consumable inventories and provide its reports to the concerned staff.
- Control consumption of generator petrol, electricity, water, telephone, supplies, etc.
- Coordinate with security, procurement, finance and program team to support activities so that they are fully compliant with MSH policy & procedures and USAID regulations.
- Track the lease agreements, vendor contracts, the status of the activity profile, PO, and payments.
- Ensure that that operations are managed, and staff act in full compliance with local laws, and comply with MSH policies and standard operating procedures.
- Track vendor contracts, POs and leases for provincial office, ensuring that they are treated up to date prior to expiration.
- Oversee cleaners and cook, and ensure facility is clean and functional.
- Coordinate activities with the provincial team and with Kabul finance, and operations staff to meet objectives.
- Other tasks as requested by supervisor.
Other:
- Any additional work as assigned.
Job Requirement
REQUIRED MINIMUM EDUCATION:
Bachelor’s degree in accounting/finance or a similar field. Master’s degree is preferred.
REQUIRED MINIMUM EXPERIENCE:
At least six (6) years of relevant progressive experience in a similar role.
Experience working with donor-funded projects and general understanding of their rules and regulations.
KNOWLEDGE AND SKILLS:
- Ability to performing financial management of the project.
- Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
- Demonstrate good judgment and sound financial "common sense".
- Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
- Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
- Good ethical conduct.
- Monitoring/assessing performance to make improvements or take corrective action.
- Commitment to accuracy and attention to detail.
- Ability to manage staff, initiate and organize work.
- Ability to plan, establish priorities in a time-sensitive environment and meet deadlines.
- Ability to work independently, prioritize tasks, and meet deadlines.
COMPETENCIES:
Excellent written and oral communication skills both in local languages and English. Excellent interpersonal and collaborative skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants. A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values.
Submission Guideline
Interested candidates should apply through the below link and submit an application form for positions they are suitably qualified for.
Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap.