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| Admin Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Bamian, |
| Categories | Admin-Clerical, | Type | Full Time |
| Post Date | 2023-08-03 | Close Date | 2023-08-09 |
| Vacancy No | BMN/08/23/0036 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | Project Based |
| Education | Bachelor’s degree in business administration or relevant field | Experience | Minimum 2 to 3 years of Admin/logistics and procurement experience in AKDN, UN and other international organizations |
| Organization | Opportunities for you | Salary | According to AKAH-A, Salary Scale |
About Company
About Aga Khan Agency for Habitat, Afghanistan: Our goal is that people live in safe, sustainable, and resilient habitats with the opportunity to thrive, whether in a remote mountain village, a town, or a densely populated urban centre. We work with communities to help them prepare for and respond to natural disasters and the effects of climate change. We also want people to have access to services and the opportunity to improve their life. We are there to help communities prepare for the worst; we are there to provide immediate relief after disaster strikes; and we are there to help build back better – and greener – while planning for a better future. The Aga Khan Agency for Habitat (AKAH) currently operates in Afghanistan, Tajikistan, Syria, Pakistan and India, with plans to expand further in Central Asia and to East Africa.
Job Description
Under the guidance and supervision of the Regional Program Manager or his/her nominees, the admin Officer is responsible for applying administration-based management techniques, operational oversight, handling procurement, maintaining coordination between departments and responsible for all aspects of the admin/logistic and AKAH admin/logistics services. The admin officer shall perform the following key functions:
Job Requirement
(MAIN RESPONSIBILITIES AND TASKS):
- Maintain and regular checks/verifies of capital asset with cooperation of finance and update the list; incorporate any new assets in the list and assign tags and complete the Asset Assignment Form
- Design and conduct admin/logistics and supply needs assessment and prepare plans based on that
- Provide an uninterrupted support to AKAH operation in terms of administrative and logistical arrangement and control office inventory
- Ensures the timely and cost–efficient delivery of tasks and duties, such as sub-contracting of local companies, renting or rehabilitation of office premises, office equipment and supply, transportation and fuel agreements
- Ensures proper record keeping and managing the inventory.
- Guide and monitor daily transport arrangements (drivers, logbooks, vehicles records forms, etc.)
- Arrange transportation, and make sure to do regular vehicle maintenance and update insurance vehicle
- Assist in managing day –to-day Admin/Logistic for Office and provide all necessary admin and logistic inputs
- Market survey for new materials and development of new sources of supply
- Assist the Supervisor, admin/logistics in any administrative/logistics, financial or accounting tasks upon request
- Coordinate clearance of AKAH export/import in liaison with handlers and customs officials
- Coordinate with the management team to ensure timely and cost-effective purchasing of materials, equipment and other services necessary for the effective implementation of the initiative
- Responsible for the procurements of goods and service under the project and be accountable for that.
- Assist supervisor, Admin/Logistics with processing and handle mass procurement within country and abroad in close coordination of the procurement committee and finance
- Any other tasks assigned by Supervisor, Admin/Logistics and/or his/her nominee(s)
SPECIFICATIONS (MINIMUM REQUIREMENTS)
Education: Bachelor’s degree in business administration or relevant field
Experience: Minimum 2 to 3 years of Admin/logistics and procurement experience in AKDN, UN and other international organizations
Skills:
- Fluency in reading, writing, and speaking of English and local languages.
- Flexible, having positive attitude and the ability to work under pressure and give high commitment.
- Excellent communication and interpersonal skills.
Technical Skills:
- To have excellent knowledge of computer program (MS. Office).
Other Skills:
- Ability to travel to AKAH operation areas.
Personal Characteristics:
- Should be patient and work long hours and under pressure
Submission Guideline
Interested applicants meeting the above requirements should submit a cover letter describing your interest and suitability for the position along with your Curriculum Vitae (CV) to
Important Notes:
- Preference will be given to the candidates who are current residents of Bamyan province.
- Please quote the Vacancy Number as the Subject of the e-mail when applying BMN/08/23/0036
- Applications received after the closing date or with a different subject line will not be given consideration.
- No supporting documents (e.g. diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
- Shortlisted candidates will be directly contacted for a written test and after that for an interview. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post.
- Salary: According to Aga Khan Agency for Habitat (AKAH)-Salary Scale
Female candidates are encouraged to apply. Aga Khan Agency for Habitat, Afghanistan recruitment, and selection procedures reflect our commitment to equal opportunity, safeguarding of children from abuse, and zero tolerance for sexual harassment.
Your details and information shared in this advertisement shall remain confidential.