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| Base Finance Manager | |||
|---|---|---|---|
| Country | Afghanistan | Province | Helmand, |
| Categories | Management, Accounting, Finance, | Type | Full Time |
| Post Date | 2023-04-10 | Close Date | 2023-04-20 |
| Vacancy No | AAH/AFG-2023-073 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | End of December 2023 (Extendable) |
| Education | Graduated from BBA, BA & MBA/ACCA will be preferred | Experience | A minimum of 3 to 5 years of experience in the field of Finance. |
| Organization | Opportunities for you | Salary | As per AAH Salary Scale |
About Company
About Action Against Hunger: Action Against Hunger/Action Contre La Faim (AAH/ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH/ACF has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995. AAH/ACF improved access to health and nutrition services for the most vulnerable people, who live in remote areas without a local health system. In particular, the country team supported pregnant and breastfeeding women and children under five, who are at greater risk of malnutrition. Nutrition programmes rely on an integrated approach, addressing both primary and underlying causes, in order to have a lasting impact on nutritional status. The country team worked at community level, in villages and at provincial level, strengthening the public health system. It also worked at national level to ensure reliable information about the nutritional situation reached the wider humanitarian community. Covid-19 prevention was integrated into all interventions and additional response activities were implemented, such as the disinfection of health facilities and public places, cash assistance, psychosocial support and the distribution of hygiene kits to affected populations.
Job Description
Objective of post
Ensure accounting and Financial management of the base according to the procedures defined for the mission and within the AAH management framework.
Mission 1: Provide accounting services for the Base
The Base Finance Manager is responsible for:
- ensuring that the Mission accounting procedures are respected on the Base
- the comprehensiveness and precision of entries and the correct budgetary allocation
- the correctness of cash stocks and bank accounts
- timely forwarding of accounting information to the capital
- Checking entries
- Providing information pertinent to the correct budgetary charging of expenses and monitoring budget entries
- Verifying physical cash count
- Making bank reconciliation
- Archiving accounting supporting documents in accordance with ACF procedures
Mission 2: Managing cash
The Base Finance is responsible for:
- implementing the Base Cash Management procedures and ensure they respect
- the availability and safe keeping of the necessary cash
- authorising and making payment for purchases
- Providing the Field Coordinator, Deputy Field Coordinator & Deputy Head of Finance Department with information concerning the Base context which may impact on the process of cash management
- Collecting and compiling monthly forecast of the Base
- Upon request analysing the choice of banking establishments, ensuring good relationship, following the opening and closing of accounts and the adding of signatories according to ACF procedures
- Following up the payment of on-going/new Base contracts
Mission 3: Leading financial management of the Base
The Base Finance Manager is responsible for:
- providing all requested information for the establishment of the financial plan, for proposals and for feedbacks to funding bodies
- warning the Dy. Head of Finance Department and Field Coordinator of financial risks
- ensuring the filing as per ACF procedures
- Upon request of Field Coordinator, working on the proposals with the base's Program Managers and providing relevant information to the structural costs of the Base
- Lead the budget follow-up update process in coordination with base managers and submit to Field Coordinator for final review
- Analysing the consistency of cash forecast with the BFU and keeping the relevant person informed
- Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keeping the Field Coordinator and Finance/Deputy Head of Department informed
- Informing the Finance Deputy Head of Department and Field Coordinator of any discrepancy between procurement requests, BFU and the monthly treasury forecast
- To support the PMs and logistician in following their Budget and financial issues
Mission 4: Manage the Finance team
The Base Finance Manager is responsible for:
- the day-to-day management of his/her team (guidance, follow-up, motivation…)
- evaluating the performance and developing the skills of his/her team members
- Defining the Human Resource needs of his/her area of activity and establishing the organisational chart of his/her team
- Taking part in the recruitment of team members
- Organising and leading team meetings
- Working out and monitoring individual action plans for team members
- Managing the planning process, the sharing and coordination of tasks
- Providing support for appraisal interviews for team members
- Providing technical support to the teams
- Identifying the training needs of team members
- Creating, organising and leading training sessions
- Managing difficulties in the team
Mission 5: Participate in the activities of the base and of finance departments
The Base Finance Manager is responsible for
- Report to the Field Coordinator all requests from the staff and important issues pertaining Finance
- Participate to base coordination meetings and provide finance inputs
- Assist the Field Coordinator in internal communication and in the management of daily finance issues (technical advice)
- Contribute to staff general meetings and write & send the minutes
- Suggest improvements of Finance policies and procedures
Job Requirement
Background/qualifications
- Graduated from BBA, BA & MBA/ACCA will be preferred
- A minimum of 3 to 5 years of experience in the field of Finance.
- At least 3 years of experience in management level
- Good organization, planning, and reporting skills
- Autonomous
- Fluent in English in speaking and writing
- Good computer skill
- Good communication skills, Interpersonal skills & Time Management Skills
- Good team management and positive attitude
Submission Guideline
Qualified and interested candidates should submit a cover letter and full CV with three Referees indicating the vacancy announcement to the address:
Human Resources Department AAH office
or can also be emailed to:
vacancies-hl@af-actionagainsthunger.org indicating the job tile and vacancy number of the position in the email subject line.
Eligible candidates are invited to apply the earliest possible deadline is set for 20 Apr 2023.
Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.
Action Against Hunger/Action Conter La Faim is an equal opportunity employer. We strongly encourage women and people with disabilities to apply. ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).