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| Archive Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Admin-Clerical, | Type | Full Time |
| Post Date | 2023-02-14 | Close Date | 2023-02-28 |
| Vacancy No | PU-AMI/HR/KBL/002041 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 11 Months Extendable |
| Education | Bachelor or higher in administration or equivalent | Experience | Three years of work experience in the same field. |
| Organization | Opportunities for you | Salary | As per the Organization salary scale |
About Company
About PU-AMI: About Première Urgence - Aide Médicale Internationale (PU-AMI) PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity. Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond. Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe. PU-AMI (که در سطح جهان به نام PUI پی یو آی شناخته میشود) یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد. تیم های PU-AMI متعهد به حمایت و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد. هدف عمده PU-AMI کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار انهاییکه در نیاز فوری قرار دارند میباشد. ماموریت افغانستان قدیمی ترین مآموریت (PUI) پی یو آی بوده و با اولین مداخله در بخش صحی در سال1979 فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد. تیم های PU-AMI در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه wash و خدمات تردیدات یا تروما را ارایه میدارد. این اداره عمدتآ پروژه ها را در بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور از زمان شیوع COVID-19 در 2020 تطبیق مینماید . PU-AMI همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و wash در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است. در سطح جهان موسسه PUIدر 23 مملکت جهان به 6 میلیون نفر در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.
Job Description
General conditions of employment شرایط عمومی کارگماری
The employee shall abide to this job description, his/her employment contract, PU-AMI Afghanistan National Staff Regulations together with its annexes and attachments, as well as any rules, regulations, internal policy that may be adopted by PU-AMI Afghanistan.
کارمند باید طبق این شرح وظایف، قرارداد کار خویش، پالیسی منابع بشری موسسه (PU-AMI) همراه با ضمایم و متعلقات آن، همچنان هر اصول و مقررات و پالیسی داخلی که از سوی (PU-AMI) پذیرفته میشود، عمل نماید.
Work relationship روابط کاری
Work under the responsibility ofتحت مسولیت شخصیکه کار مینماید : Senior IT and Data officer
Supervise اشخاصی را که نظارت میکند: Archive Assistant
In direct cooperation withدر همکاری مستقیم با : Logistic Coordinator.
Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص
eneral responsibilitiesمسؤلیت های عمومی : …
1. Ensure quality control of the invoices & supporting documents for Logistics, Finance and HR departmetns.
2. File and archive the documents by Hard and Soft Scan in each department.
3. Participate in preparing audits Requirements.
Objective 1هدف اول :
Activities/Main dutiesفعالیت ها/ وظایف عمده: Ensure quality control of the invoices & supporting documents for three departments ( Logistic, Finance, HR)
- Check that all invoices and their amounts are present as from their reception;
- Prepare a report to related department of all missing invoices or differences in amounts.
- Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
- Record in the filing report all errors in the files.
- Whenever possible, improve the quality of the presentation of documents: translation, date (according to the data base file), addition of a calculation note (ticket), etc.
- After the monthly accounting closure check the accounting codes, the project codes and the budget codes;
- Report any errors in the invoices if necessary;
- Immediately inform the related department if the statement of the accounting software different from the invoice
Objective 2هدف دوم:
Activities/Main dutiesفعالیت ها/ وظایف عمده: File and archive the documents by Hard and Soft Scan in each department.
- Follow up HQ E archiving procedure
- Scan all the supporting documents and Save as E archiving;
- File the originals accounting documents in good orders;
- Follow up with bases to send their original invoices to capital and replace Copy of invoices in the bank book;
- If requested by the related department, look for the original invoices or photocopies, then reclassify them correctly.
Objective 3 هدف دوم:
Activities/Main dutiesفعالیت ها/ وظایف عمده: Participate in preparing audits Requirements
- At the end of the contract or annually, prepare the supporting documents which asked by Auditors;
- Ensure the financial documents are in compliance of PU-AMI and donor rules/ regulation before providing it to external/internal audit.
Job Requirement
Qualification/ Requirements تحصیلات و شرایط لازمه
1. Bachelor or higher in administration or equivalent.
2. Good communication skill in English Dari and Pashto
3. Three years of work experience in the same field.
Submission Guideline
Dear candidates,
To apply for this vacancy, please use the following link
https://docs.google.com/forms/d/e/1FAIpQLSeNhc2rF2lCnHlj7ixBmzI5CNk3hHiZp3KHiAYJFJz7fPYLMw/viewform
If the link above does not work by clicking on it, please copy and paste it in the browser address bar.
Make sure to press submit at the end of the application.
Note
You are allowed to apply only before closing date
Due to large number of applicants we are unable to provide individual feedback.
Only short listed candidates whose application responds to the criteria will be contacted.
Qualified Female candidate are highly encourage to apply.
Academic certificates/diplomas. These will be requested if called for interview.
Submission Email
https://docs.google.com/forms/d/e/1FAIpQLSeNhc2rF2lCnHlj7ixBmzI5CNk3hHiZp3KHiAYJFJz7fPYLMw/viewform