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| Admin Officer / IT | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Other, | Type | Full Time |
| Post Date | 2023-01-02 | Close Date | 2023-01-07 |
| Vacancy No | KBL/01/01/83 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | One Year(Project Based) |
| Education | Bachelor’s degree in business administration or relevant field | Experience | Minimum 2 to 3 years of Admin/logistics and procurement experience in AKDN, UN and other international organizations |
| Organization | Opportunities for you | Salary | According to the organization Salary Scale |
About Company
About Aga Khan Agency for Habitat: Our goal is that people live in safe, sustainable, and resilient habitats with the opportunity to thrive, whether in a remote mountain village, a town, or a densely populated urban centre. We work with communities to help them prepare for and respond to natural disasters and the effects of climate change. We also want people to have access to services and the opportunity to improve their life. We are there to help communities prepare for the worst; we are there to provide immediate relief after disaster strikes; and we are there to help build back better – and greener – while planning for a better future. The Aga Khan Agency for Habitat (AKAH) currently operates in Afghanistan, Tajikistan, Syria, Pakistan and India, with plans to expand further in Central Asia and to East Africa.
Job Description
(Job Summary):
Under the guidance and supervision of the Supervisor, admin/logistics or his/her nominees, the admin Officer is responsible for applying administration-based management techniques, operational oversight, handling procurement, maintaining coordination between departments and responsible for all aspects of the admin/logistic and AKAH admin/logistics services. The admin officer shall perform the following key functions:
(MAIN RESPONSIBILITIES AND TASKS):
- Maintain and regular checks/verifies of capital Asset with cooperation of finance and update the list incorporate any new assets in the list and assign tags and complete the Asset Assignment form.
- To receive and dispatch outgoing faxes, letters, mails and distribution of incoming mails to each department
- Schedule in-house and external events.
- Booking the meeting rooms as required.
- Ensures proper record keeping and managing the inventory.
- Arrange travel and accommodation for staff as required.
- Guide and monitor daily transport arrangements (drivers, logbooks, vehicles records forms, etc.)
- Provide Daily/Weekly/Monthly and other statistical reports to the direct supervisor
- Prepare and implement vehicles maintenance plans
- Conclude agreements with local companies on vehicles maintenance and office equipment.
- Prepare and update vehicle maintenance history which shall include information on minor and major repairs, fuel consumption, etc.
- Monitor timely change of oil, tires, brakes, car washing, etc.
- Prepare requests for procurement of vehicle spare parts
- Prepare vehicle accident report, investigate cases of vehicle, damage, loss or theft
- Arrange transportation, and make sure to do regular vehicle maintenance and update insurance vehicle
- Assist the Supervisor, admin/logistics in any administrative/logistics, financial or accounting tasks upon request
- Install and configure computer hardware operating systems and applications
- Responsible for monitoring, maintaining, and recording the IT equipment
- Provide technical support to regional offices remotely or visit the site
- Assist supervisor, Admin/Logistics with processing and handle mass procurement within country and abroad in close coordination of the procurement committee and finance
- Any other tasks assigned by Supervisor, Admin/Logistics and/or his/her nominee(s)
Job Requirement
(SPECIFICATIONS (MINIMUM REQUIREMENTS):
Education:
- Bachelor’s degree in business administration or relevant field
Experience:
- Minimum 2 to 3 years of Admin/logistics and procurement experience in AKDN, UN and other international organizations
Skills:
- Fluency in reading, writing, and speaking of English and local languages.
- Flexible, having positive attitude and the ability to work under pressure and give high commitment.
- Excellent communication and interpersonal skills.
Technical Skills:
- To have excellent knowledge of computer program (MS. Office).
Other Skills:
- Ability to travel to AKAH operation areas.
Personal Characteristics:
Should be patient and work long hours and under pressure
KEY RELATIONS:
Internal relations:
- All employees
External relations:
NA
Submission Guideline
Interested applicants meeting the above requirements should submit a cover letter describing your interest and suitability for the position along with your Curriculum Vitae (CV) to
Important Notes:
- Please qoute Vacancy Number as the Subject of the e-mail when applying
- No supporting documents (e.g. diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
- Only short-listed candidates will be contacted for further assessment.
- Salary: According to Aga Khan Agency for Habitat (AKAH)-Salary Scale
Female candidates are encouraged to apply. Aga Khan Agency for Habitat, Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity, safe guarding of children from abuse and zero tolerance to sexual-harassment.
Your details and information shared on this advertisement shall remain confidential.