MAJOR RESPONSIBILITIES:

• Provide administrative support to the Administration unit.
• Request office supplies/daily administrative needs for the office and track office supplies and registration.
• Prepare time sheets for support (Cook & Cleaners) staff in coordination with Administration officer facility management and P&C for any leave and overtime of staff.

• Follow up with all PRs requested by administration unit in a timely manner with Supply Chain and Finance departments.
• Obtain necessary purchase documents for all the PRs and submit to next level process and department on time.
• Prepare purchase requisitions in close coordination with the administration team lead and submit to further process and department.
• Maintain scanned copy of all procurement transactions and keeping the filing system updated.
• Assist in the planning and preparation of meetings conferences and workshops and booking of the mentioned facilities as per need and requests.
• Maintain all administration filling system both in soft and hard copy and keep them up to date.
• Track the premises lease agreements log sheet and maintain both soft and hard copies of agreements on regular basis
• Follow and carry out the correspondence letters IN/OUT and keep the registration book maintain and up to date. 
• Help and assist administration officer Facility and maintenance with facility arrangements of national team house.
• Cooperate with administration officer Asset management in inventory tracking as per need.
• Assist administration officer travel management with travel documentation as per need.

Other

• Adhere to WV Child and Adult Safeguarding policy and standards.
• Adhere to WV accountability standards.
• To be aware and prepared to implement WV Afghanistan Humanitarian and Emergency Affairs
• Other activities

KNOWLEDGE AND QUALIFICATIONS FOR THE ROLE:

Required Professional Experience:

1. Minimum 2 years of experience.
2. Working knowledge in Administration

Required Education, training, license, registration, and certification:

1. Associate degree in management or administration certificate or equivalent.
2. Computer literate in MS. Office

Preferred Knowledge and Qualifications:

•  Bachelor’s degree in business administration, business management, public administration
• Good communication and interpersonal skills
• Must have good attention to details
• Ability to prioritize work in relation to need and urgency
• Ability to work off-hours and on weekends as needed
• Able to work in a cross-cultural environment with multi-national and international staff

Travel and/or Work Environment Requirement:

Required traveling to Kabul, Faryab, Badghis and Ghor.

Language Requirements:

Fluent in English both written and verbal.

Pashto knowledge.