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| Admin/ Finance Assistant (Subject to donor approval) | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Admin-Clerical, | Type | Full Time |
| Post Date | 2022-11-09 | Close Date | 2022-11-13 |
| Vacancy No | VA-2022-SADA-103 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 9 MONTHS |
| Education | Bachelor in BBA | Experience | 3 YEARS of experience |
| Organization | Opportunities for you | Salary | As per the organization salary scale |
About Company
About Social Association for development of Afghanistan (SADA): SADA is a non-governmental, non-for-profit and non-political humanitarian and development organization. SADA was founded in 1994 when Afghanistan was severely affected by internal war and access to any humanitarian facilities and services was practically debarred. SADA was established with a vision of “To alleviate poverty and human sufferings to see educated, self-reliant, peaceful and developed Afghanistan” by enhancing access to quality, safe and free education, improving health conditions, upgrading local agriculture & irrigation systems, increasing awareness around hygiene and sanitation, and advocating for the rights of women & children. SADA started its first operation in 1996 in Kandahar province by implementing a UNOPS funded WASH project with the total value of $12,657. SADA gradually expanded its operations across the southern region by developing partnerships with UNOPS, UNDP, UNWFP, UNICEF, UNHCR, Malala Fund, Street Child/Children in Crisis, GPE, JICA, Action Aid, ZOA Refugee Care, Royal Netherland Embassy, PRT and the government of Afghanistan. SADA is able to successfully implement hundreds of small and large humanitarian and development projects in several sectors in different parts of the country, which have greatly contributed in improving the living conditions of hundreds of thousands of needy people. SADA through its community-based-approach built up strong relations with communities and gained a special acceptance among them. On the basis of service delivery, the organization has created excellent reputation among donor organizations, partner organization, government officials and other stakeholders. SADA is headquartered in Kabul and currently has sub offices in Kandahar, Zabul, Helmand, Sari-Pul, Faryab and Urozgan provinces.
Job Description
The Admin/ Finance Assistant will implement delegated area of responsibilities of Admin, Finance and HR in Balkh Field Office. This position will work under supervision of Provincial Project Coordinator Administratively and Technically Operations Team and he/she will ensure implementation of SADA – SADA Policy, procedures and other Tools in SADA – SADA Afghanistan with focus and main responsibility on Admin Finance Functions.
Generic Responsibilities:
A strong commitment to SADAs vision, mission and values.
Adhere to all SADA’s policies and procedures.
Able to represent SADA appropriately both internally and externally.
Carry out all reasonable requests that are within the broad remit of the role.
Specific Responsibilities:
Ensure the correct calculation and payment of provincial staff salary and submit the signed payroll slips to the Finance team.
Responsible to send the hard copies of all financial transaction to the main office on a monthly basis.
Make sure that all the payments are paid and supporting documents are all stamped “paid” and scanned, all transactions are properly signed and dated.
Make sure to coordinate with provincial project coordinator to provide the Finance team their monthly cash projection, and to follow up that their projected expenses has taken place properly.
Ensure that financial records provide clear documentation and approvals and that internal control procedures are followed.
Responsible for reviewing the financial documents and ensuring that it comprises the supporting documents as per the Finance Manual.
Ensure that all Purchase Requisitions for monthly expenditures are raised and submitted to the Finance team on a timely manner.
Ensure that all the financial documents are scanned and submitted to the Finance team on a weekly basis.
Make sure all vouchers are filed properly and kept safe.
To give total financial support and advise to the Provincial project coordinator and team.
Manage data, records, and reports by checking for errors and verifying accuracy of information.
Prepare receipts, vouchers, invoices, etc. for entry into data sheets.
Ensure that advance forms are properly reconciled and accurate clearance are provided to the Finance team.
Update and maintain financial records and report any discrepancies if found.
Prepare spreadsheets for data entry, including advance sheet, Top Up sheet, accounting information, etc.
Implement the SADA financial policies and procedures and Generally Accepted Accounting Principles.
Carry out additional responsibilities as assigned by the Finance director/manager.
Job Requirement
Experience and Knowledge:
Bachelors' Degree in Management, Business Administration, and any other relevant field.
At least 3 years experience in Admin/ Finance and HR.
Skills and Abilities:
Fluency in English language and local languages Pashto and Dari.
Proven knowledge of Admin, Finance and HR.
Ability to work as part of a team and independently when required.
Responsible, reliable, punctual and ability to multi-task.
Knowledge of archiving and filing.
Strong communication skills.
Ability to work under pressure.
Knowledge of HR practices.
Good follow up and organizing skills.
Submission Guideline
Interested candidates are requested to send their applications along with their CVs to recruitment@sadango.af including the job title and your name in the subject line by 13th November, 2022. Kindly include three professional references including your current employer in your CV. All shortlisted candidates will be directly contacted for test/Interview.