Overall Purpose:

Project Support Officer functions required to ensure that field base procurement, maintenance, and others tasks including distributing stock in and out, movement of Medair vehicles in collaboration with project staff and Nili base are well maintained, transparent, efficient and follow Medair’s policy and guideline

Project Overview:

Medair is implementing an integrated project in Daikundi Province of Afghanistan. Medair’s WASH activities aim to reduce the vulnerability levels of family members to water-related and other preventable diseases and have access to safe drinking water. Direct cash transfers to vulnerable families will increase economic access to local markets for essential food commodities. Medair’s Nutrition project seeks to respond to the elevated induced malnutrition cases through the provision of quality of lifesaving, services for the treatment of acute malnutrition in children under five years, pregnant and lactating women, as well health care. Behaviour change communication will strengthen the interventions of all proposed sectors and mainstreamed protection will ensure project activities are meaningful, accessible, and safe for beneficiaries.

RESPONSIBILITIES:

Technical responsibilities

• To set up and oversee all support functions in the designated Medair field office, in collaboration with the support team in Nili.
• Manage the base and project warehouses, issue stock items according to request and arrange transport to field sites when required.
• Foster clear communication and good relationships with suppliers and relevant parties in the area that will serve to support activities.
• Serve as security focal point in the project district and report every incident or when Security SOPs are not being followed.

General Responsibilities

• Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
• Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
• Adherence to Afghan NGO Law and Tax Law.
• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

MAIN ACTIVITIES:

Logistics

• Manage the warehouses in the field base for base and project stock
• Issue stock according to stock requests, carry out monthly physical inventory
• Prepare weekly and monthly sock reports
• Coordinate between support logistics team and field project team to ensure the stock levels are kept up to date
• Procure items as needed in the local market
• Follow procurement procedures and logistics procedures for all project purchases and for base maintenance.
• Oversee that fleet requirements are being followed (incl. logbook, daily vehicle checks)
• Equipment management for all field office equipment

Facility Management

• Maintenance of office compound in consultation with the landlord
• Work together with the guards to ensure the office is secure at all time

HR and Financial management

• Forecast the cash needs for the field office and raise PDFs accordingly
• Act as focal point for Fin related matters in the field location.
• Act as focal point for HR related matters in the field location.

Coordination

• Security focal point of field location. Report any security concerns to Project Coordinator and taken action when required to keep the team safe. 
• Participate constructively in team meetings.