Overall purpose

Part of the Nili Logistics Team to support the running of the multisector project in Daikundi, with a focus on facility management, warehouse, travel and some minor local procurement 

Project overview

Building on Medair’s twentieth years of experience in the Central Highlands, this project will serve families in Bamyan and Daikundi Provinces by providing activities on kitchen gardening and cash transfers to increase food security of drought-affected households. Furthermore, working through Mobile Nutrition Teams, the project will increase access to services for mothers, pregnant and lactating women  (PLW), new-borns and children under five in highly remote areas of Daikondi districts, Medair will also reduce the vulnerability levels of family members to water-related and other preventable diseases, and increase economic access to local markets.  Behaviour change communication will strengthen the interventions of all proposed sectors and mainstreamed protection will ensure project activities are meaningful, accessible and safe for beneficiaries.

Technical responsibilities

• Manage the warehouse of a Medair field base containing project and base items
• All in and out movements are recorded according to procedure
• All goods are stored in a safe, clean, and orderly manner according to requirements
• Take responsibility for the maintenance of the base, including safety measures.
• Procure items as requested form the local market

General responsibilities

• Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
• Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
• Adherence to Afghan NGO Law and Tax Law.
• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality always.
• To adhere strictly to Medair Security Plan and the LA relevant to this role.
• To conduct all Medair activities honestly and to report any issues to the line manager or a member of the Medair management team
• To be flexible and willing to assist in other areas of work as requested by the line manager

MAIN ACTIVITIES

Stock management

• Issue stock according to Stock Requests daily.
• Update stock cards with in and out movement of the warehouse
• Provide weekly and monthly stock reports
• Carry out monthly physical inventory of all stock items
• Weekly reconciliation with programs teams of the issued stock compared to distribution lists
• Create loss reports when applicable
• Alert the project manager and logistics team in Nili when the project items are reaching the agreed safety stock.

Travel/transport

• Assist the logistics officer in providing an overview of staff movements, ensuring vehicles are ready for drop off/ pick up.
• With approval from the budget holder (PM) coordinate the necessary casual labour for loading and offloading of supplies
• Help with securing transport when necessary to send supplies from field subbase to field sites

Procurement

• Daily procurement of food items for the office
• Procurement of items <1,000 USD as requested by the project or Support team.

Base and safety management

• Carry out minor repairs at the base as required, as well motorbikes
• Monthly check on security measurements (i.e. fire extinguishers, locks, smoke detectors, carbon monoxide detectors)
• Monthly check on base first aid kits for expired items or need for restocking
• Monitor the staff movements and adjust the facility needs (accommodation and food) accordingly.

General

• Cover for logistics officer during leave.
• Participate constructively in team meetings