Major Duties and Responsibilities:

ROLE PURPOSE: 

• Implement and document all administrative activities, which include the support of the program in the provision of administration. As well as this job holder ensures coordinated and rational transportation/logistics arrangement for Ghazni and visiting Vehicles by scheduling and supervising drivers and passengers well; supports other logistic functions, including food service and procurement. 
• He will be responsible for managing all administrative affairs and setting up a proper filing system. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Accountabilities: 

• The Admin Officer is accountable to carry out the following key role and responsibilities but is not limited to.
• Understanding program and operations staff transportation needs, and schedule drivers weekly to meet those needs: documents weekly transportation plan on an in-office whiteboard. 
• Ensure responsiveness to change and emergency staff transportation needs.
• Ensure that you work to the best of your ability and demonstrate high levels of
• commitment to NAC to ensure the objective of your role and the program are met.
• 
  Ensure the effective and efficient use of all NAC Ghazni Regional Office resources to keep costs low and ensure safety in the workplace.
• Prepare contract for leasing houses for Office/staff in Ghazni. 
• Raise PR for the staff house material, Main office stationery, and other material which is needed. 
• Ensure that high-quality material has been purchased.
• Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance. 
• Manage all project files and records and ensure that data is adequately stored and backed up.
• Follow up with Finance, logistics, and related tasks of the program.
• Provision of administrative and logistical support to the training team. 
• Sharing progress reports regularly.
• Carry out other duties and responsibilities as directed by the Line Manager.
• Comply with the requirement of saving the children’s Child Safeguarding Policy to Ensure Maximum Protection for children. 
• Prepare and implement an action plan for quality monitoring. 
• Facilitate project and activities information at all events such as training and workshops.
• Provide administrative support for matters relating to the premises and operations.
• Monitor and coordinate the upkeep and maintenance of the premises with services providers as per contracts, basic and lease agreements for the property.
• Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and as required basis.
• Prepare correspondence, special reports, questionnaires, evaluations, and justifications related to specific and general administrative tasks within the area of responsibility, as necessary.