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| Project Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Herat, |
| Categories | Education, | Type | Full Time |
| Post Date | 2022-04-10 | Close Date | 2022-04-15 |
| Vacancy No | CRS/HRT/22/49 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | End of Sept 2022 with possibility of yearly extension with a 3-month probationary period |
| Education | High School Diploma required. Professional Diploma/Certificate or courses in Administration a plus. | Experience | Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus. |
| Organization | Opportunities for you | Salary | As per CRS Salary Scale |
About Company
About CRS CRS began direct operations in Afghanistan in early 2002. CRS maintains four main offices throughout the country: Kabul, Herat, Chaghcharan, and Bamiyan, with sub-offices in all these provinces as well as Daikundi. CRS strategic plan for Afghanistan focuses on poverty and risk reduction, human development, and emergency response in rural areas in western and central Afghanistan. CRS Ghor Office opened in 2007 and currently supports programming in Chaghcharan, Lal, Dawlatyar, Dolaina and Shahrak Districts. CRS works to support: People, especially girls and women from marginalized communities, gain basic education. Poor rural and peri-urban households to have increased livelihood security. Vulnerable communities to survive shocks without long-term negative impact on their livelihoods. Currently, the CRS/Afghanistan Education program is comprised of several projects in Central and Western Afghanistan. All projects contribute to CRS’ education program goal to expand quality learning and life opportunities in Afghanistan for marginalized communities and their children. CRS Herat Office currently manages classes in the Districts of Adraskan, Injil, Shindand, Herat City, Karokh, and Gozara of Herat Province. CRS also manages Temporary Learning Classes in informal settlements of internally displaced persons (IDPs) near Herat City. This broad geographic coverage and the central role of the Government offices and community leaders in the implementation of CBE and Education in Emergencies programming requires extensive and effective coordination between CRS, Government officials, and communities, as well as widespread collaborative monitoring to ensure coverage of all implementation areas.
Job Description
Job Summary:
You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the CRS mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.
Roles and Key Responsibilities:
- Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
- Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
- Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
- Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
- Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
- Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
Key Working Relationships:
- Internal : Senior Project Officer, Project Officer, Program Manager, District Coordinators, Field Assistants
- External: Hub schools
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Integrity
- Continuous Improvement & Innovation
- Builds Relationships
- Develops Talent
- Strategic Mindset
- Accountability & Stewardship
Protection Acknowledgment: CRS prohibits all forms of abuse and exploitation towards children and vulnerable adults. As a professional candidate, you commit to adhering to the Agency’s policy on the protection, rights, and dignity of children and vulnerable adults and to safeguard them from abuse and exploitation as defined in CRS’ Safeguarding Policy.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Job Requirement
Basic Qualifications
- High School Diploma required. Professional Diploma/Certificate or courses in Administration a plus.
- Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
- Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
- Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
Required Languages – Dari; English
Travel – No travel required.
Submission Guideline
Submission of Applications:
Applications comprise a one-page cover letter to explain your interest and suitability for the post and your CV. Please do not attach your education documents and work certificates unless requested.
Dear Applicants!
The process of submitting a CV/Application has been changed to the online system. Therefore, interested candidates are encouraged to apply using the link provided below. Applications sent to any other email address or location will not be considered. Please ensure to rename your application file according to your name entered on the first page of the application forms.
Interested candidates can submit their applications by clicking on this link.
Please note that applications received after the closing date (i.e., Apr 15, 2022), will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for tests and interviews.
In line with CRS policy on gender equity, qualified women whose qualifications meet the requirements of the above-mentioned position are particularly welcome to apply.