SUMMARY OF KEY FUNCTIONS

Serve as a focal point for Herat Office – in coordination with Kabul Office and other sub offices – until the structure is formalized with recruitment of other projects is in place;
Represent CARE Afghanistan in external forums in Herat and nearby provinces when needed;
Overall project management, including management of human resource, financial/resource, logistic, implementation, risk and stakeholders;
Supervise and oversee project operations under his/her direct responsibility to meet targets and goals specified in the projects scope and documents;
Supervise project team to optimize the quality and efficiency of their outputs and to maintain a high degree of satisfaction with their job and personal development;
Represent CARE-Afghanistan in external and internal events and establish and maintain a good working relationship with the all key stakeholders to ensure coordination, partnership and mutual support;
Collaborate on resource mobilization and the design of new initiatives to ensure CARE work continue and receive funding;
Generate evidence-based learning, documentation and reports from project implementation to share and to inform future programming;
Ensure alignment of the project interventions with CARE global priorities and strategies and the CO program strategy, including cross cutting areas (GED, Advocacy and Inclusive governance).

KEY RELATIONS

Report to the Program Coordinator who is based in Kabul office.
Supervise project team.
Ensure coordination of project activities with Field Operation Coordinator (FoC), Provincial Manager and provincial program team.
Collaborate with program quality, monitoring & evaluation, finance, human resource and other support functions concerning assigned project.
Maintain effective working relationship with CMP, donors, partners, relevant line ministries and agencies.

KEY RESULT EXPECTED

Project Management:

In close collaboration with Program Head and the PQ team, to respond to requests for proposals or to develop new project frameworks and designs;
Contribute development of specific strategies and implementation plans in line with project frameworks;
In close collaboration with Program Head and the PQ team, review project technical documents and plan and make necessary amendments and modifications;
Ensure project management process is well implemented to meet the project requirements;
Address the relevant concerns, and expectations of the stakeholders in planning and executing the project with support from the program and CO management;
Represent CO and the relevant projects at the national and international level;
Ensure appropriate monitoring and evaluation mechanisms are in place to ensure project implementation according to the project agreed requirements;
Ensure project implementing partners deliver quality services to the beneficiaries and provide timely reporting on project activities;
Review and prepare quality project reports based on plans, progress and issues;
Ensures integration of advocacy, governance, Do No Harm and Gender Equity and Diversity in to project design, plan and implementation.

Financial Management:

Effective and accurate Financial Resources Management, focusing on achievement of the following results:

Develop project budgets in close collaboration with the Finance, procurement and other concerns departments;
Ensure proper planning, expenditure tracking and audit of financial and program resources in accordance with CARE rules and regulations;
Conduct budget vs. expense analysis of the project and consults with Finance Unit or Provincial Manager for any variance;
Make sure financial reports are submitted timely and with high standards and quality as per donor requirement;

Human Resources Management:

The PM in compliance with CO human resources policies and strategies is ensured at all times, including:

Hiring of qualified staff as per the project staffing need and structure;
Recruitment processes and performance management systems are properly overseen, ensuring link of job design with recruitment career development and learning management;
Undertakes Performance Management Process (PMP) of her/his supervisees;
Staff learning opportunities are promoted, and the implementation of the capacity development plan at the project level is ensured;
Ensure project implementing partners receive technical support from CARE Afghanistan to better manage and implement project activities.

Coordination and information sharing with projects Stakeholder:

Ensure project stakeholders expectation are well identified, analysed and managed during project life cycle;
Stakeholders engagement are well managed by regular and professional communication to ensure their expectations are met and any issues risen timely addressed;  
Ensure that reports reflecting lessons learnt are documented, circulated and shared in a timely and effective manner within and outside the organization as appropriate and relevant;
Ensure all lessons learnt are incorporated and integrated as required for new initiatives and project designs;
Participate and represent CARE and the project in the relevant stakeholder meetings.