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| Admin & Finance Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kandahar, |
| Categories | Finance, | Type | Full Time |
| Post Date | 2022-02-28 | Close Date | 2022-03-05 |
| Vacancy No | 320 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 12 months |
| Education | Bachelor Degree in Business Administration, Economics or Equivalent | Experience | 5-6 Years |
| Organization | Opportunities for you | Salary | According to Organization Policy |
About Company
About Afghanistan Rehabilitation and Education Program (AREP): Afghanistan Rehabilitation and Educational Program (AREP) was established in 1994 as an independent non-governmental, non-profit organization, AREP's learning experience as a development organization comes from its working association with communities in different areas of Afghanistan. More importantly, the development and growth of the organization have been through an evolutionary process, AREP registered with the Ministry of Economy and member of Education international, ACBER, ANCB and DUKE OF EDINBURGH’S (The International Award for Young People). AREP is working for women, youths, children where disability is the top priority among the AREP three targeted groups in three main AREP core competencies/ technical expertise, a): EDUCATION (Formal and Informal education, b): CAPACITY BUILDING, Vocational Education Skills Trainings, Awareness Initiatives (Civic Education, Human Rights, Anti-Corruptions, Access to Justice, Peace Building & Conflict Resolution) and other training for aforementioned target groups] & c): COMMUNITY DEVELOPMENT providing them assistance in the multi-cultural program, government and community dialog, peacebuilding and Rehabilitation & Small Infrastructure) throughout Afghanistan.
Job Description
Job Responsibilities:
Finance:
- Responsible for day to day financial transactions record keeping
- Responsible for collecting and checking all financial vouchers and supporting documents
- Responsible for maintaining and proper filing of provincial office financial vouchers
- Ensure that all bank and cash transactions are made after review and approval of Finance Manager and Country Director.
- Responsible for preparation of complete payment vouchers and cash verification forms.
- Helping Finance Manager in preparation of monthly payroll
- Responsible for banking and keeping petty cash and preparing bank and cash reconciliation
- Assists Finance Manager in preparation of monthly financial and donor report
- Responsible for collecting and payment of income tax to the Ministry of Finance on monthly basis and dealing with any tax-related issues
- Other related tasks as needed.
Admin:
- To have the responsibility of maintaining Personnel Individual files checking and filing the documents.
- Organizes the staff filling and archives.
- Organizes and updates the personal file of each Afghan employee (job description work contracts individual action plans mission letters bio data copies of national identity documents resume evaluation forms ID card.
- Daily check of the time sheet.
- Collects on a monthly basis all the time sheets of the staff
- Collects on a monthly basis absence and leaves forms.
- Sums up leaves taken by staff at the end of each month for updating the information of Afghans salary database.
- Checks presence-absence and leaves statements.
- Check the collected contract time sheets salary sheets and other data and inform the HR Manager in case of modification.
- Assists the HR Manager for programming test/interviews of applicants at provincial level on the base of short lists sent by responsible of each section.
- Helping Finance Department in preparation of six months reports to ministries.
- Manage office support staff at field locations (Driver, Guards, etc)
- Maintenance of vehicle record, their movement and all other related matters.
- Arrangement of the rental contract for project office and community places if any.
Procurement:
- Procurement of material for project requirements according to AREP’S policy and procedures, with close coordination and support of head office procurement logistics’ team and procurement committee.
- Maintenance of inventory for office, proper inventory control and update of the inventory list, etc. at project office and field levels.
Job Requirement
Job Requirements:
- At least bachelor degree equivalent,
- Fluency in Dari or Pashto with strong communications skills with fluency in the English language required.
- Have experience in the admin and finance
- 4-5 years of work experience within international or local NGOs or other relevant organizations in admin and finance
- Able to manage and plan the work effectively and meet deadlines.
- Ability to manage the financial activities and as well abilities in the analyses, recording and reporting of financial activities
- Abilities in the management of admin activities and support the procurement officer
- Have abilities in the analyses, developing and preparing reports to monitories and provincial level
- Ability to build strong lines of communication with stakeholders
Submission Guideline
Qualified applicants are encouraged to submit their resumes (CV) with a detailed application letter and contact details, no later than March 05, 2022, to n.darwish@arep.org.af
Please clearly indicate “Admin/Finance Assistant” in the subject line of the email.
Only short-listed candidates will be informed.