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| Administrative and Finance Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Admin-Clerical, Finance, | Type | Full Time |
| Post Date | 2022-02-12 | Close Date | 2022-02-23 |
| Vacancy No | DC/KABUL/GS/2022/01 | Gender | male female |
| No Of Jobs | Contract Duration | One Year (with possibility of renewal) | |
| Education | Completion of secondary school education. | Experience | 5 years |
| Organization | Opportunities for you | Salary | As per Organization salary scale |
About Company
About International Labour Organization: As Afghanistan now transitions to a new chapter, immediate support to recovery and stabilization is paramount considering the needs of the displaced, refugees, poor and vulnerable households, women, and youth. In order to exit the current food crisis, there is an urgent need to assist people and communities to rebuild sustainable livelihoods with adequate and resilient essential infrastructure services. With the scope of the UN’s Transitional Engagement Framework for Afghanistan, the UN has established a Special Trust Fund for Afghanistan (STFA), serving as an inter-agency mechanism to enable donors/development partners to channel resources and coordinate support for an Area-Based Programming strategy (ABADEI). Responding to the priorities identified by the UN, the ILO Employment-Intensive Employment Programme, EIIP, intends to provide targeted maintenance and rehabilitation of rural roads and other important infrastructure, thereby improving communities’ access to basic services and markets, including infrastructure linked to strategic value chain development, initially in the Northern Region of Afghanistan. By applying local resource-based approaches in the infrastructure works, the ILO also seeks to (i) increase participation of local communities in the planning and implementation of works; (ii) increase the creation of jobs and income by applying employment-intensive work methods; and (iii) secure the involvement of the local construction industry. The dimensions of assets creation, increased employment and income opportunities and more private sector business opportunities are expected to contribute towards sustainable and inclusive economic development ambitions. This will be further strengthened by building synergies with other development activities in the region, including the ILO enterprise development R2DJ4All Project, which is co-located with EIIP in Mazar-i-Sharif. The ILO activities will also place emphasis on strengthening the capacity of local contractors and institutions responsible for the improvement and maintenance local infrastructure assets. The project will build on ILO’s mandate to promote decent work for all, ensuring an inclusive approach that takes into consideration the needs of the local communities. Both planning and works implementation will be organized in a manner that reaches out and secures the active participation of women, youth and other disadvantaged group. The project will be delivered by a team based in Mazar-i-Sharif, with support from the ILO Office in Kabul, and ILO expert teams in Delhi and Geneva.
Job Description
The Administrative and Finance Assistant will be part of the ILO technical team based in Mazar-i-Sharif tasked to deliver the ILO EIIP Component. Under the supervision of the Procurement and Monitoring Officer the incumbent will provide a range of financial and administrative support services – including administrative and office support, HR, finance and travel and logistics in accordance to established rules, regulations, policies, procedures and guidelines.
Key duties and responsibilities:
In accordance with the needs of priorities of the project, the Administrative and Finance Assistant will provide services from among the following duties:
- Perform a range of specialized finance and administrative support functions and services for operational and payment-related work of the project, including initiating and processing financial transactions in the enterprise resource planning (ERP) system and verify that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
- Process accounts receivable including billings, adjustments, and changes. Administer cash receipts and petty cash.
- Undertake monthly bank reconciliation and follow up on outstanding issues including contacting banks to clarify issues on account statements.
- Monitor expenditure and budget allocations, updating information on local currency bank accounts and informing supervisor when funds need to be replenished.
- Maintain and update spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports and extract and compile financial data and present information on the status of financial resources of the project to support analysis and reporting needs.
- Respond to requests for general information and routine queries on status of payments and other budgetary issues.
- Perform operations for authorizing and effectuating expenditures. Prepare inputs, run reports and extract and compile data to support optimal budget utilization and preparation of programme and budget and workplan documentation.
- Prepare, draft and finalize general and administrative correspondence and undertake quality control of outgoing documents for accuracy of information, grammar, style and compliance with applicable standards. Provide informal translations.
- Maintain the official travel plan of the project team. Make travel and accommodation arrangements, coordinate visa security requirements, and process administrative transactions.
- Coordinate and provide a range of administrative and financial support for meetings, workshops, and other events. Ensure the timely preparation, translation, publication, and dissemination of documents; presentations, briefing files and related materials. Take minutes and follow up on implementation of decisions.
- Maintain accessible and efficient filing systems. Update websites and databases. Gather, consolidate, and present information/data on specific topics.
- Keep abreast of financial rules and regulations, policies, procedures, guidelines and processes and share information with concerned parties.
- Perform other relevant duties as assigned.
Job Requirement
Education:
Completion of secondary school education.
Experience:
Minimum of five years of operational or administrative support work experience including providing financial operations support services. Experience of working with an enterprise planning (ERP) system.
Languages:
Excellent command of English and a local language. Knowledge of other local languages would be an asset.
Competencies:
- Knowledge of financial administrative and/or accounting techniques.
- Knowledge of international accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards.
- Good knowledge of PC software (including word processor, spreadsheet, and presentation software) such as Microsoft Office.
- Ability to interpret and work with the applicable financial rules and regulations, policies, and procedures.
- Ability to adapt quickly to new software and systems.
- Accuracy and attention to detail.
- Sense of responsibility to maintain data integrity.
- Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behavior and attitudes.
Submission Guideline
Please note that all the candidates must complete an on-line form. To apply, please visit the ILO Jobs website (https://jobs.ilo.org/). The system provides instructions for online application procedures.