Duties & Responsibilities:

• Ensures that adequate financial controls are in place to maintain propriety and proper accountability of expenditures.
• Ensures the financial transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements; and financial audits.
• Monitors budgets and expenditures and contribute to preparation of budget revision.
• Liaises with AWEC Sr. Finance Officer to ensure compatibility of the project financial books with Quickbook.
• Prepares and submits timely and reliable AWEC/Donors financial documents and financial reports.
• Prepares project financial reports, statement and submit to Sr. Finance officer for clearance and Finance Manager as required.
• Establishes a computer based monitoring system for expenditures.
• Checks and ensures that all procurement process and expenditures of the project in accordance with the Donor/AWEC procedure. This includes ensuring receipts to be obtained for all payment.
• Checks budget lines to ensure that all transactions are booked to the correct budget lines.
• Providing and interpreting financial information.
• Analyzing change and advising accordingly.
• Liaising with auditors to ensure annual monitoring is carried out
• Developing external relationships with appropriate contacts, e.g. auditors, solicitors and bankers
• Responsible for project procurement processes inside and outside AWEC.
• Assisting procurement department in getting quotations from suppliers, tendering and bid opening process.
• Deposit all withheld tax such as wages, office rent, and tax withholding on contractors to Da Afghanistan Bank on a monthly or as needed basis.
• Obtain required tax payment forms from the Revenue Department.
• Provide MoF verified tax forms to the vendors as per their request.
• Getting TIN (Tax Identification) for all the staff.
• Ensure all financial documents are scanned on a monthly basis and that proper back-up documentation is maintained.
• Doing the filing system (Labeling /tagging all the files in chronological order) for the finance department.
• Filing the copies of all contracts and MoUs (Memorandum of Understanding).
• Entering grants financial transactions into QuickBooks, and maintaining proper grants financial documents.
• Maintain and replenish petty cash on regular basis and make sure proper back-up documentation is provided on time of clearance with procurement staff in the absence of cashier.
• Provide necessary support during internal and external audit exercise.
• To maintain clean vouchers in Archive and to make sure no voucher is missing.
• Monthly Bank Reconciliation for all AWEC bank accounts and report to Finance Manager.
• Monthly Cash book reconcialiation of all sub offices on monthly basis and report the variances with provinces on time.
• To photocopy the documents for Audit if required.
• Assisting provincial admin finance team in monthly cash requests and following the closing balances of provincial offices.
• Monthly follow up with provincial team regarding their timely submission of financial reports to AWEC main office.
• Backing up Cashier/Finance officer in his /her absence.
• Responsible for any financial tasks related to organization of conferences, workshops, retreats.