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| EiE Project Admin Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Herat, |
| Categories | Program, | Type | Full Time |
| Post Date | 2022-01-18 | Close Date | 2022-01-24 |
| Vacancy No | WCUK/22/293 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 11 months |
| Education | A degree in business management, business administration or a related field. | Experience | Minimum 3 years of relevant work experience in office or project administration assistant. Proven experience in areas of office and project administration, petty cash management, handling vendors etc… |
| Organization | Opportunities for you | Salary | As per WCUK salary Scale |
About Company
About War Child UK: War Child, the specialist charity for children affected by conflict. For more than two decades we’ve delivering high-impact programmes that are rebuilding lives across Afghanistan, Iraq, the Democratic Republic of Congo (DRC), Central African Republic and Yemen. We understand children’s needs, respect their rights, and put them at the centre of the solution - from reintegrating children formerly associated with armed groups and armed forces (CAAFAG) in the Central African Republic to reuniting children with their families in Afghanistan. We look forward to a world in which the lives of children are no longer torn apart by war. This is a vision that can only be realised through the collective actions of children themselves, communities and their leaders, organisations like War Child, governments and key decision makers.
Job Description
Job Purpose
Provides administrative support to project administration and project management. Maintains neat, orderly, complete documents and project files. The project administrative assistant will be responsible for facilitating, reporting and analyzing projects and all relevant documents under the supervision of project coordinator
Job Description
The Duties and responsibilities may include but not limited to:
- Develop and manage EiE operations work plan and manage all ongoing operational needs across the EiE project in War Child UK office.
- Assist in the recruitment, hiring and onboarding process for new staff members and consultants
- Provide key support in liaising between EiE project as well as finance, human resource and operations teams.
- Aid in the preparation of project proposals, EiE stationaries, teacher salary payments, and relevant project documentation.
- Maintain accurate records of all information related to EiE project for documentation, clarification, and presentation to management.
- Liaise with EiE team to identify and define project requirements, scope and objectives.
- Assist in monitoring and tracking project progress, scheduling, and project status.
- Offer general assistance to project officer and project coordinator as needed.
- Provide support with miscellaneous data entry.
- Assisting with related clerical duties such as photocopying, faxing, filing, and collating.
- Prepare and provide documentation to internal teams and key stakeholders
- Coordinate quality controls to ensure deliverables meet requirements
- Coordinate transportation and maintain monthly transport log for EiE project.
- Ensure timely settlement of payments (internet, transport, office rent teacher salary etc.).
- Monitor monthly office expenditure and compile a quarterly budget request.
- Coordinate with accounting firm for the submission of all withholding tax payments for staff and vendors on a monthly basis.
- Facilitate timely settlement of legal deductions to relevant government entities.
- Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies.
Our Values
Bold
We use our passion and creativity to deliver high quality evidence-based work designed to maximize our beneficial impact for children in EiE crises.
Accountable to Children
Children can rely on us to respond to their voices and to treat them with respect and dignity.
Transparent
We expect to be held to account by our supporters and beneficiaries and we respond with openness and honesty.
Committed to each other
We support each other and our partners to achieve ambitious goals and to the best we can be we are honest and open with each other, sharing our success and confronting our challenges.
Job Requirement
Person Specification
War Child in Afghanistan operates in a dynamic environment with a team of highly motivated and dedicated staff. The right candidate will share these qualities and bring effective leadership to a diverse team. The successful candidate will be creative problem solver and foster a solution-based approach to management.
Experience and mandatory criteria:
- A degree in business management, business administration or a related field.
- Minimum 3 years of relevant work experience in office or project administration assistant.
- Proven experience in areas of office and project administration, petty cash management, handling vendors etc…
- Excellent written and verbal communication skills in English, Dari / Pashto.
- Detail oriented
- High level of proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word
- Willingness to travel domestically to support project events in the districts and partially other provinces.
- Fluency in English, Dari and Pashto.
- Commitment to and understanding of War Child's aims, to, and understanding of, War Child's Principles and values' including child rights, child protection and gender equality.
Submission Guideline
How to apply
- Please go to this link: https://airtable.com/shrFMr9PXpZc1wzoB, fill in your information and attach your documents before the closing date - (24-Jan-2022).
- Applications after closing date will not be accepted.
- Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted for written test/interview.
Child safeguarding and Adults at Risk
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. Successful applicants will be expected to be compliant and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: https://www.warchild.org.uk/whats-happening/news/our-child-safeguarding-policies-and-procedures
Pre-employment checks
Employment with War Child will be subject to the following checks prior to your start date:
a satisfactory police record check to include a International/National Criminal Record Check, and a clear vetting and Due Diligence check
- receipt of three satisfactory references