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| Finance/HR Manager | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Human Resource, Finance, | Type | Full Time |
| Post Date | 2021-09-12 | Close Date | 2021-09-13 |
| Vacancy No | CDE-10 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | Till end of 2021, extendable, depending on the future funding |
| Education | University degree in Administration and Financial Management | Experience | 5-10 years of experience in similar position in NGO/INGO. |
| Organization | Opportunities for you | Salary | 67000 AFN - 72360 AFN |
About Company
About La Chaîne de l'Espoir: La Chaine de L’Espoir (CDE) is a French organisation which aims to provide access to healthcare and education to the most vulnerable children and women. The French Medical Institute for Mothers and Children (FMIC) is a non-profit paediatric hospital in Kabul, Afghanistan, established in 2005. It is a joint project of La Chaîne de l’Espoir (CDE), the Aga Khan Development Network (AKDN), the governments of France and Afghanistan. A leading medical pediatric medical centre, which offers a wide breadth of services, from dentistry and orthopedics to cardiology and cardiac surgery. Since 2006, the Aga Khan Development Network (AKDN) has been responsible for the overall management of the FMIC, with La Chaine de l'Espoir continuing to provide medical support. In 2016, the hospital expanded with the opening of the maternity, offering gynaecology, obstetrics and neonatology services. The actions of La Chaîne de l’Espoir in Afghanistan: 1. Strengthen the capacities of FMIC personals, through missions of volunteers from La Chaîne de l'Espoir (short and long-term duration). In 2018, this represents 45 medical or technical missions carried out at the FMIC. 2. Contribution to the "Patient Welfare" solidarity fund, a social program of the FMIC that aims to increase access to medical and surgical treatment for underprivileged children. 3. Promote access to medical and surgical care at the FMIC for disadvantaged populations, particularly women and children living in remote areas of Afghanistan, thanks to a network of partners (MoPH hospitals and NGOs, ICRC) in all the country's provinces. Beneficiaries are welcomed and hosted at the "Women and Children's House", a reception area dedicated to supporting beneficiaries and their caregivers before, during and after their care at the FMIC. The Women and Children’s House is a project which consists of providing full support to children and women referred from all over Afghanistan by a network of partners, in order to access health care only available in the French Medical Institute for Mothers & Children (FMIC) such as Cardiac surgery (open heart for instance), complex orthopaedic, plastic, ENT, etc. CDE selects the beneficiaries based on socioeconomic criteria and their medical file, then CDE team accompanies the patient and its family to the exams and surgery and provides accommodation and covers transportation from and to their homes. Since 2008, 8649 patients benefited of CDE aid for their treatment, in 2018 CDE facilitated access to specialised care for 1131 beneficiaries.
Job Description
1: Objectives of the Position
The Finance & Human Resources Manager is in charge to ensure the compliment of Financial and Human Resources activities in accordance with CDE and its partners’ internal rules and procedures, as well as in accordance with laws & regulations of Afghanistan and Donors.
S/he is part of the management of CDE in Afghanistan and also contributes in improving and reforming CDE rules and procedures when required.
2: Tasks Description
2.1: Supervision and centralization of the accountancy
Reimburse the patients’ relatives for the transportation costs against receipts and according to criteria.
Cash Management, which implies a good implementation of cash payments rules and of good registration of the transactions under supervision of the Head of Mission or its deputy.
Check of the accountancy (descriptions, accounting codes, budget codes, lettering, monthly exchange rate); realization of the monthly closure.
Scan and send the monthly closure documents such as (Cash Inventory, Bank Reconciliation) of each month to HQ.
Scan all accounting documents of each month, keep copy in the field level and send on original accounting documents and scan documents to HQ quarterly.
Physical check of the invoices.
In charge of respecting all the deadlines.
Preparation of the general closure (accrual expenses, balance of leaves, situation of the debts, assets purchases, donation in kind…).
2.2: Global financial follow-up
Checking of the projects’ budget follow-up, each month, according to CDE format (spent on date + forecast until the end of the project).
Checking of French Guest House (FGH) and Capacity Building FMIC documents on monthly base, with support of Head of Mission or Deputy Head of Mission.
Send French Guest House (FGH) and Capacity Building FMIC documents to HQ quarterly base for payment, once validated by Head of Mission or Deputy Head of Mission.
Inform the Head of Mission and the Deputy Head of Mission of the financial situation of the mission, identification of the financial risks.
Inform the Project Manager about the financial situation of the project.
On the base of the budget follow-up, control of the expenses and validation of the purchase orders.
Once a year, elaboration of the financial plan for the following year and active participation to the strategy making process.
Prepare and submit every six months, Semi-annual Global Financial Report to the Afghan Ministry of Economy in collaboration and annual report to MoF, MTO (Medium Tax Office) with Logistician.
2.3: Cash management
Centralization of the cash forecasts of each base and determination of the global cash needs.
Management of the Bank transfers from HQ.
Management of the transfers from Kabul to partners.
Control of the bank accounts.
Improvement of internal cash transfers at mission level.
Propose alternative solutions to optimize financial operations on mission.
2.4: Administrative management of the Projects
Contribute to prepare the proposals’ budget in coordination with the technical and the logistics team.
Management of the donors’ instalments.
Ensure the compliance with procurement procedures.
Participation on the donors’ financial reporting.
Participate to the management of the donor’s audits if done in Kabul, with the Head of Mission and in collaboration with Financial department at HQ.
2.5: Administrative and legal follow-up
Control of all rental contracts.
Control of the tax payments (incomes, rentals, withholding) and relations with the concerned ministries.
Follow-up of the Afghan laws and policies: Afghan laws are regularly changing therefore the follow-up is crucial (income tax laws, labour laws, Procurement laws, etc).
Control of the correct filling of administrative and logistic documentation.
Relations with the others INGOs in order to coordinate our administrative policies.
In collaboration with the Head of Mission, prepare the Memorandum of Understanding (MoU) with CDE’s partners (FMIC FGH, FMIC Obs. & Gyn. department, FMIC Capacity Building, PGME…).
Ensure a follow up of MoU (renewal, amendment, update, etc.) for financial and administrative matters.
2.6: Human Resources management
Support and validation of the recruitment process.
To brief all newly recruited employee about the CDE HR rules, regulations and Code of Conduct.
Validation of the monthly salaries.
Update the HR monthly package (HR Database, Payroll, salary sheet…).
Control and follow up of all working contracts.
To ensure that HR personal files are properly done and up to date.
Contribute to update CDE’s HR tools and policies (such as Internal regulation, Salary Grid, etc).
Ensure compliance and awareness of employees of CDE’s HR policies and rules.
Part of crisis management (compliance of procedures, employee’s rights respected, participant of disciplinary pool) regarding Human Resources.
Management of the administration department at mission level including scaling, job profiling, recruitment, evaluation and capacity building.
To follow up attendance, sick and annual leaves, absences, trainings, etc. of all the CDE national staff in Afghanistan.
To manage the calculation of the monthly salary (based on taxes, bonus, annual increase, absences, leaves, etc.) to the national staff in Afghanistan.
To manage and follow up personal income tax and other staff-related taxes matters.
Participate in ACBAR meeting of HR & Finance.
2.7: Expatriate Human Resources administrative management
Follow-up of breaks (in support to the Head of Mission and its deputy).
Job Requirement
Education:
University degree in Administration and Financial Management, or equivalent.
Experience:
Experience in similar position in NGO/INGO in Afghanistan.
Proven experience in team management, training and capacity building.
Technical skills:
Ability to manage and motivate teams.
Very organised.
Be solution oriented and problem solver.
Capacity to handle multiple tasks at one time and demonstrate flexibility to adapt to changing requirements.
Patient and empathetic.
Good communication and interpersonal skills.
Capacity to create new tools.
Knowledge of donor’s rules and procedures in all administrative matters (finance, accountancy, cash management…).
Languages:
Fluency in English, Dari and Pashto, written, spoken and read.
Computer skills:
Computer literacy with command of Pack Office Suite, especially in Excel.
Knowledge of database software, an asset.
Personal Skills:
Rigor, patience, diplomacy, stress resilience and capacity of adaptation are compulsory skills.
Submission Guideline
The CV and cover letter must be sent in English only to the following address: afg.recruitment@chainedelespoir.org
Please, indicate "CDE-Finance HR Manager" in the subject line of the email.