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| Emergency HR Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Herat, |
| Categories | Program, | Type | Full Time |
| Post Date | 2021-09-12 | Close Date | 2021-09-12 |
| Vacancy No | WCUK/8/207 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 6 months with possible extension |
| Education | University Degree in HR or social sciences | Experience | At least 4 years of experience in the field of HR. |
| Organization | Opportunities for you | Salary | As per WCUK salary Scale |
About Company
About War Child UK: War Child, the specialist charity for children affected by conflict. For more than two decades we’ve delivering high-impact programmes that are rebuilding lives across Afghanistan, Iraq, the Democratic Republic of Congo (DRC), Central African Republic and Yemen. We understand children’s needs, respect their rights, and put them at the centre of the solution - from reintegrating children formerly associated with armed groups and armed forces (CAAFAG) in the Central African Republic to reuniting children with their families in Afghanistan. We look forward to a world in which the lives of children are no longer torn apart by war. This is a vision that can only be realised through the collective actions of children themselves, communities and their leaders, organisations like War Child, governments and key decision makers. Our values: Bold We use our passion and creativity to deliver high quality evidence-based work designed to maximise our beneficial impact for children in conflict. Accountable to children Children can rely on us to respond to their voices and to treat them with respect and dignity. Transparent We expect to be held to account by our supporters and beneficiaries and we respond with openness and honesty. Committed to each other We support each other and our partners to achieve ambitious goals and to be the best we can be. We are honest and open with each other, sharing our successes and confronting our challenges.
Job Description
Your role
You will be part of the highly motivated emergency response team to support War Child’s people in Afghanistan. As part of this team, you are responsible to ensure all HR administrative tasks related to the emergency are completed to high standard to enable our people to achieve the emergency response plan. Working under direct supervision of Operations Manager, you will impact emergency HR operations by implementing and guiding line managers and staff on emergency HR processes, including hiring, and inducting new starters, updating HR records and exit management.
Your responsibilities
- Responsible to administer and coordinate all emergency national vacancy announcements, reception of applications, scheduling interviews and report on candidate pipeline.
- Coordinate the emergency recruitment including being part of the selection process and liaise with hiring managers and external candidates to ensure a positive candidate experience.
- Responsible for onboarding of new starters of emergency response including ensuring all necessary documents and pre-employment checks are completed in line with War Child’s safer recruitment guidelines.
- Schedule and coordinate the induction for the new starters of the emergency response plan by liaising with the relevant managers and ensuring the completion of the induction.
- Collect, update and secure all employee records correctly and confidentially on employee HR files, the HR system and any other HR records.
- Drafting employment-related documentation such as offer letters and contracts for emergency response staff for the review and approval of the HR Manager.
- Ensuring timesheets are submitted on time and filed correctly by the emergency response team.
- Submission of all necessary payroll information for processing.
- Collating and filing Achievement & Development plans.
- Build and maintain strong relationships with line managers, staff and any external stakeholders guiding them on HR administrative processes and ensure they are compliant with our standards, policies and local employment law.
- Proactively share expertise with the HR team including continuous improvement of emergency HR processes in collaboration with HR Manager.
- Oversee the exit management process of exiting employees.
- Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies.
These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the role.
Job Requirement
- University Degree in HR or social sciences.
- At least 4 years of experience in the field of HR.
- Committed to the values of War Child UK.
- Knowledgeable in employee filing, maintenance of data and managing confidential information.
- A lover of detail and repetitive tasks and have extensive understanding and appreciation of accuracy and attention to detail, and the ability to spot errors.
- Proficient in using Microsoft Offices and have experience in using HR systems to maximise productivity, efficiency, and effectiveness.
- An excellent and culturally sensitive communicator, verbal, written and interpersonal, to build strong relationships and gain trust and credibility with people inside and outside of the organisation
- A time management guru, always ensure you manage priorities in order of importance and complete objectives in the agreed time frame.
- A trouble-shooter, think on your feet, operate autonomously and are responsive to unforeseen changes in your environment and able to calmly respond to other people’s needs.
- Proficient in the employee life cycle, processing and advising on procedures and policy from recruitment to exit, with emphasis on a positive employee onboarding experience
- Very efficient in your approach to planning and organising your day and activities.
- A creative thinker and proactively seek out solutions to administrative challenges.
- Awareness of local employment law.
- Proficiency in English and Pashto or Dari is essential.
Submission Guideline
How to apply
- Please go to this link: https://airtable.com/shryhBm3cA27QsZut, fill in your information and attach your documents before the closing date - (16-Sep-2021).
- Applications after closing date will not be accepted.
- Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted for written test and interview.
Child safeguarding and Adults at Risk
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. Successful applicants will be expected to be compliant and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Child Safeguarding
Pre-employment checks
Employment with War Child will be subject to the following checks prior to your start date:
- a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International/National Criminal Record Check, and a clear vetting and Due Diligence check
- receipt of three satisfactory references